WSJ2023-Newsletters1-5

Please listen to the options to get routed to the right member of the Contingent Management Team.

Document Outline

Newsletter 2

Newsletter 3a

Newsletter 3B

Newsletter 4

Newsletter 5

Contingent Leader’s Welcome

G’day and welcome to the Australian Contingent to the 25th World Scout Jamboree.

We have over 961 people registered to attend with just over 700 youth members making up 20 Units.

I was appointed Contingent Leader in March 2020 just at the start of the pandemic which has certainly made
planning interesting over the past 24 months. The Contingent would not be where we are today without the
great team that has been put together to plan the experience of a lifetime for over 700 Scouts and Venturers.
We have spent many hours of teleconferences and phone calls to bring us to this point. I would also like to
thank both you and your parents for the trust that you have put in the team in this trying time.

I am really excited to share the plans of our trip in this Newsletter. Rather than spoiling the fun for you here, I
encourage you to read through this newsletter thoroughly. You would have seen above a To-Do style list, it's
important that you check this list and tick off the things once you have done them.

A bit about myself - I am a retired Senior Project Manager and worked for Hewlett Packard for over 25 years.
In my Scouting life, I joined 1st North St Ives Cubs as an eight-year-old and whilst I have moved from the
Group I have never left Scouting. I am currently the Assistant Branch Commissioner (Major Events) in the
ACT. This will be my fourth World Scout Jamboree, I strongly believe that participating in a World Scout
Jamboree is a life-changing experience for everyone but especially our Scouts and Venturers.

It is extremely important that you keep up to date with your payments, anyone who has not paid their
Deposit please do so immediately, as there will only be a place at the Jamboree for those who have paid.
Payment 2 is also now due please pay this ASAP as we need to pay our deposit to the Jamboree Organisers
by the end of February and will only be including people who have paid both Deposit and 2nd Payment. If
you have any issue with paying at this time please contact the Admin team,

admin@wsj2023.scouts.com.au

Again, please make sure you read this bulletin thoroughly, print it out and
share it with your family, friends or carers. Follow all instructions in the
Newsletter as soon as possible.

Congratulations on being part of the Australian Contingent to the 25th
World Scout Jamboree. I look forward to joining you on this once in a
lifetime journey.

Stephen Smart
Australian Contingent Leader

WSJ2023 - Australian Contingent
Newsletter 1

Page 3 of 23

International Commissioner’s Message

It is my greatest pleasure to add my welcome on joining the Australian Contingent to the 25th World Scout
Jamboree!

The opportunity to travel overseas and connect with other young people from across the world is of even
greater importance now than ever before. I have every conﬁdence that your journey to the World Scout
Jamboree will be an amazing experience ﬁlled with adventure and excitement.

The theme for the 2023 event is “Draw your Dream!” Korea offers a vibrant culture, and this World Scout
Jamboree will provide you with the platform to explore the great diversity that is International Scouting.
There will be new foods, unique activities and amazing memories to be had in Korea, and the Jamboree theme
promotes the role that you have in shaping your own journey and making the most of this once-in-a-lifetime
experience.

Your Contingent Team is leading by example in delivery a quality program that is youth led and adult
supported. I congratulate all of our volunteers that have contributed to the planning of this Contingent and
continue to work harder than ever to ensure that you have a safe and memorable journey to Korea.

Remember as well that you are travelling to the World Scout Jamboree
both as a representative of Scouts Australia and as an ambassador of
our country. Use this visibility in your local community to build support
that can assist with your fundraising. Write to your local newspaper and
arrange a photo with your local MP. Be proud of your Scouting
involvement and be sure to promote your upcoming adventure widely!

The journey has now begun and I know that you will be following along
in anticipation as we prepare for our departure. With less than 18
months to go, the countdown is deﬁnitely underway, and I look forward
to joining with you in Korea next year for all the fun and excitement that
this Jamboree will bring!

Aaron Wardle
International Commissioner of Australia

WSJ2023 - Australian Contingent
Newsletter 1

Page 4 of 23

Acronyms Busting

Throughout your time with the Contingent, you may hear or read different acronyms. To assist you, we have
built the list below of some of the most common acronyms.

Acronym

Meaning

Description

ACL

Assistant Contingent Leaders

Youth appointed to the CMT who attended the last World

Scout Jamboree as participants.

BHQ Approved/
Rejected

Branch Headquarters

You have a valid membership with all referees completed /
Your application is not recommended to attend

Contingent Leader

The Leader of the Australian Contingent.

CMT

Contingent Management Team

A group of amazing adult volunteers from around
Australia who plan and deliver the Australian
Contingent’s experience at the WSJ.

DCL

Deputy Contingent Leader

The Deputy Leader of the Australian Contingent.

JOC

Jamboree Organising
Committee

The committee from KSA that is organising the Jamboree

IST

International Service Team

A group of amazing adult volunteers who support the
Jamboree by providing day-to-day service, from running
parts of the programme to working on logistics.

KSA

The Korean Scout Association

The NSO which was selected to host the 25th World

Scout Jamboree.

Line Leader/s

A group of amazing adult volunteers who camp with you
and assist you to have an awesome, safe time at the WSJ.
They are your caregivers for the event.

NHQ Accepted/
Rejected

National Headquarters

Your eligibility has been conﬁrmed / Your application is not

eligible or adult application is surplus to requirements /
quota

NSO

National Scouting Organization A NSO supports Scouting in the country.

O’Days

Orientation Days

The day you get your Contingent Merchandise, get more
information and have the opportunity to ask questions
and meet some members of the CMT and others going
from your state.

OLEMS

On-Line Event Management
System

The website where you applied and where to go to keep
your details up-to-date.

WOSM

World Organization of the
Scouting Movement

Google it

😉

WSJ

World Scout Jamboree

The awesome event we are going to attend in South
Korea!

WSJ2023 - Australian Contingent
Newsletter 1

Page 5 of 23

The Dream Patrol

At the beginning of February 2021 we formed a team of Youth Members from around the country to help us
brainstorm and trial ideas for the Australian Contingent. This team is called our Dream Patrol.

The Dream Patrol has provided us with a youth-led view on various things over the past year. They have
helped us brainstorm pre- and post-tour ideas and what merchandise the Contingent should provide. They
looked at how the Australian WSJ2023 website could be improved and helped us decide whether or not we
should start our TikTok account. This was a very exciting and positive decision. But their efforts don’t stop
there, when designing our logo and shirt, we ran all of our ideas past the Dream Patrol to ensure we are
designing merchandise that the Youth want. They also gave us plenty of ideas for our hat and bag designs.

Our Dream Patrol has been immensely useful to us as the CMT and we thank each and every one of them for
their contribution. So we give a big thanks to Taya M, Eve C, Maretta W, Sam H, Amy S and team.

And the fun doesn’t end there! We’re excited to announce that we are creating ‘

Dream Patrol II’

to continue

the success of Dream Patrol I and help us during the next 18 months as we lead into the World Jamboree and
continue to ‘Draw Your Dream’!

We are now seeking Youth Members to
help with this. If you would like to be a part
of our next Dream Patrol, ﬁll out the below
form and we will be in touch shortly.

https://forms.gle/VxkujRjrDEmWuAsJ6

You can either write your answer or record a
video answering the following:

What do

you expect to gain from being a part of
the Dream Patrol and how do you see
yourself using this role to help you in the
future?

Applications will close on 28 March 2022.

WSJ2023 - Australian Contingent
Newsletter 1

Page 6 of 23

The “Reach Our Target” Leaderboard

As you may have seen from our website, back in October last year, we were running a challenge to “Reach
Our Target”. We have 58 groups who reached the target of 5 or more participants accepted to the Contingent.
These will all be announced on our website soon. The following are the top four - what a fantastic result for
1st Balmain!

Group

State

Total

1st Balmain Scout Group

NSW

1st Blackheath Scout Group

NSW

1st Woollahra/Paddington Scout Group

NSW

The Gap Scout Group

Qld

A very big thank you to everyone who participated in the challenge, the Contingent would not have been as
successful in gaining participants without your “word of mouth” advertising.

Youth Experiences from their Journey to WSJ2019

We have also included experiences/journeys from two youth members who attended the World Scout
Jamboree in 2019. The ﬁrst is from Keegan who breaks down disability barriers to attend the Jamboree.

“I pushed myself, believed in myself and did everything on my Jamboree ‘wish list’.”

Keegan Bailley-Martin

The second is from Annabelle who was a Youth Ambassador at WSJ2019.

“I have never been as proud of my country as I was that night, and I am so absolutely grateful to everyone who
made it possible.”

Annabelle Rodgers

Please read their amazing stories at the end of this Newsletter.

WSJ2023 - Australian Contingent

Newsletter 1

Page 8 of 23

Introducing our Contingent Logo

The Australian Contingent’s

Dream Patrol I

collaboratively designed this badge to represent
Australia at WSJ2023. The badge encompasses the
badge design of the World Jamboree, Australian
Scouting and of course our favourite animal - the
Koala.

The music notes, clouds and blues on the badge are a
reﬂection of the World Jamboree’s badge. The pink
writing ‘SaeManGeum’, in both Korean and English is
the location of the Jamboree. The Korean writing in the
bottom right is translated into ‘Draw Your Dream’, the
Jamboree’s slogan.

We’ve chosen Australia’s iconic Uluru as the other main feature of our badge. The placement of Uluru is
centred as we wanted it to represent the heart of Australian land. Along with the musical notes that are a
part of the Korean badge, we wanted to represent the national unity that Scouting brings to Australia
through camps, campﬁre songs and travelling from coast to coast.

The Southern Cross was chosen as it is a massive part of the Southern Hemisphere and our national ﬂag. We
wanted to encompass Australian national culture into the design of our badge.

Finally, the koala, a beautiful native animal that everyone loves. It’s internationally recognised as an icon of
Australia, koala-themed items are sought after souvenirs at Jamborees. For example, clip-on koalas which
you can clip to your scarf are well traded at a World Scout Jamboree.

What’s the Koala’s name you ask? Well… that’s up to you! We want you to name our Koala, use the link
below to add your suggestions or vote on the name!

https://poll.ly/#/2qBYNKaW

The Koala will be the Contingent mascot, which is why we need to name it.We also hope that each Troop will
have their own Koala mascot. With luck we will have a family photo of all the Koalas together at Contingent
HQ! We aim to have a large Koala, for Scouts from around the world to be photographed with, at the
Australian Headquarters.

WSJ2023 - Australian Contingent

Newsletter 1

Page 9 of 23

Frequently Asked Questions

The CMT has been doing a great job of compiling a list of FAQs on our website which is updated regularly.
You can view the FAQs at

https://scouts.com.au/blog/2021/05/15/wsj2023-faqs/.

On the website we have answered the following questions already.

●

What will be the size of the Australian Contingent?

●

When do applications open?

●

What is the closing date for Applications?

●

How much will it cost?

●

Why is the pre-Jamboree Camp so short?

●

What is the CMT?

●

Will there be a post-Jamboree tour?

●

What roles are there for adults?

●

If I have a medical condition or disability, can I still apply?

●

If I need a carer, are they able to attend?

●

What will I get out of the Jamboree?

●

What happens if the Jamboree is cancelled?

●

Are there grants available?

●

Can I attend both WSJ2023 and KISC100?

Please check these regularly if you have a question, the answer may be there! If you have a suggested FAQ
you are encouraged to email us at

admin@wsj2023.scouts.com.au

All Parents are strongly recommended to read the Scouts Australia “

International Scouting Parent Guide

2021

” available on the Scouts Australia International Resources Page:

https://scouts.com.au/what-we-do/international/resources/

WSJ2023 - Australian Contingent

Newsletter 1

Page 12 of 23

Introducing Workplace from Meta

As we have such a large Contingent, we have identiﬁed the need for a consistent communication platform.
After feedback from the WSJ2019 CMT, we are pleased to announce that we will be using Workplace by
Meta as our Internal Communications Tool for the entire Contingent in the lead-up to, during and after the
WSJ.

Workplace is a secure and easy-to-use platform, a lot like
Facebook, built around us and the Jamboree and limited
to only the Australian Contingent and not the rest of the
world like Facebook is. With Workplace, you can discuss
ideas, ask questions, share updates and photos and
instantly communicate across the Contingent. This will
help us communicate better, and share updates as
required, in the lead up to the event and on the ground.

Formal communication from the Contingent will still come via email and our website -

scouts.com.au/wsj2023

. You can treat Workplace as an informal communication tool and a way to get quick

notiﬁcations. Workplace also comes with Workplace Chat which will allow you to chat and call directly with
other Contingent Members. It’s important to remember that the

Scouts Australia Technology Code of Use

applies and when engaging in a conversation with a Youth Member there should be two adults present.

Many of the places we are going will be covered by WiFi, including the Jamboree Site, meaning there is no
need for Global Roaming! So don’t worry about this.

You will be issued with a unique Google SSO login address nnnnn@member.wsj2023.scouts.com.au (where

nnnnn

is your ID Number of your WSJ2023 Application). In the middle of this year, your login details for

Workplace will appear within your OLEMS application, under a tab called ‘Workplace’. We will also send an
email with these details.

For Youth Members, your parent/s or carer will also be issued with an account and this will be in the format of
nnnnn@parent.wsj2023.scouts.com.au. Parents are encouraged to download the app and use their allocated
login only. This allows us to separate messages directly to Parents or Youth Members with conﬁdence, so
that we know that the message is reaching the correct person. For example, it is not helpful sending an
urgent reminder to Youth Members about activities during the event if the Parent is receiving the message
back in Australia!

To get prepared for Workplace launching, make sure you head to the App Store or Google Play Store, and
download the Workplace and Workplace Chat Apps.

If you have any questions about Workplace, please email us at

workplace@wsj2023.scouts.com.au

WSJ2023 - Australian Contingent

Newsletter 1

Page 13 of 23

Passports and Travel Information

Passports

To travel to the Jamboree you will need a valid passport with an expiry date of no earlier than

13 February

2024 (18 Feb if you opt in for the Post Tour)

as South Korea requires entrants to have a passport with at

least 6 months’ validity after the intended period of travel.

If you do not have a passport, you will need to apply for one from

https://www.passports.gov.au

completing the details and then presenting to your local Australia Post with the required identiﬁcation and a
print out of your forms. We would highly recommend having your photos done by Australia Post to ensure
speedy processing of your passport application. Australia Post can also provide paper forms if you would
prefer not to apply online.

We require that all Contingent members have their passport by

December 2022

and we recommend starting

your application early because passports can take some time to issue, especially for youth in a split family or
foster care situation.

If you are planning to travel to the Jamboree on a passport other than an Australian passport, or if you are not
an Australian citizen, please contact us immediately with the details. If you already have a passport that will
expire before 13 February 2024, please arrange to renew your passport by December 2022.

Visas

Please DO NOT apply for a visa yet as we are in negotiations with The Korean Scout Association about
the process.

Please watch this space.

Australian citizens may require a visa waiver to travel to South Korea. It is known as the K-ETA or Korea ETA.
The document allows travellers from Australia (and several other countries) to enter the Republic of Korea
visa-free.

Independent Travel (Youth and Line Leaders)

Line Leaders and Youth Members are not permitted to travel independently from the Contingent. If you need
to travel independently, contact

admin@wsj2023.scouts.com.au

immediately to discuss your reasons and

proposed plans. Even if you have already made contact, please make contact again to discuss these
arrangements.

More information about IST independent travel can be found in the Leader/IST supplement at the end of this
Newsletter.

WSJ2023 - Australian Contingent

Newsletter 1

Page 14 of 23

Payment Schedule

To keep your place in the Contingent secure, we ask that you make payments by the following dates. If you
are having difﬁculties making payment, please contact

admin@wsj2023.scouts.com.au

to organise a payment

arrangement.

Payment

Youth, Line

Leaders and CMT

IST

IST Independent

Travel

Due Date

Deposit

$500

On application

2nd Payment

$500

1 February 2022

3rd Payment

$800

$270

1 May 2022

4th Payment

$1,000

$250

1 August 2022

5th Payment

$1,000

$250

1 October 2022

6th Payment

$1,000

$230

$250

1 December 2022

7th Payment

$1,000*

$500*

1 February 2023

TOTAL

$5,800

$5,030

$2,520

*The ﬁnal payment is subject to change. The amount will not be increased, but if the Contingent can make
savings on the budgeted ﬁgure, this is where it will be passed on to the Contingent Member.

All payments need to be made through the registration system by either Visa or MasterCard. The Contingent,
in accordance with Scouts Australia policy, does not accept payments by any other method.

IST undertaking independent travel are not eligible to attend the optional post tour. More information about
what is and isn’t included for the IST Independent Travel Fee can be found in the IST Section of the
Newsletter.

Payment Plans

Please note that we are unable to provide payment plans for these payments. We strongly suggest that if
you need a payment plan, set up your own bank account and deposit money into that on a regular schedule.
When a payment comes due you should have the required amount already to go.

Saving for each payment may seem like a huge task but when you break it down, it is not so huge. If you are
saving for the third payment ($800), you need to put $100 a week away between now (1/3/2022) and when
it’s due (1/5/2022). For the fourth payment there are 12 weeks to save $1000, so ~$84/week. We will leave
the rest for you to work out.

WSJ2023 - Australian Contingent

Newsletter 1

Page 15 of 23

Withdrawal and Cancellation Policies

Withdrawal Policy

Members withdrawing from the Contingent must notify the Administration Team at

admin@wsj2023.scouts.com.au

in writing as soon as possible. As many expenses must be paid well before

our departure, it is not possible to provide full refunds upon withdrawal. The table below highlights the
amount of any refund payable.

Notiﬁcation Received

Youth / Leaders

IST

Independent IST

On or before 31 Jan 2022

Full Refund

1 Feb 2022 – 31 Jul 2022

Amount paid less $500

1 Aug 2022 – 30 Nov 2022

Amount paid less $1,500

Amount paid less $850

1 Dec 2022 – 31 Jan 2023

Amount paid less $2,500

Amount paid less $2,000

Amount paid less $1,500

1 Feb 2023 – 30 Apr 2023

Amount paid less $3,500

Amount paid less $2,500

Amount paid less $1,850

On or after 1 May 2023

No Refund

Cancellation Policy

If the Contingent is cancelled by Scouts Australia or by The Korea Scout Association, this decision will be
promptly communicated to all registered Contingent members. The following table highlights the amount of
any refund payable.

Date of Cancellation

Refunds

On or before 31 January 2022

Full Refund

After 31 January 2022

Scouts Australia will refund all recovered funds. Non-recoverable
expenses may include travel insurance, bank charges, international
exchange fees, accounting license fees and expended Contingent

planning costs.

WSJ2023 - Australian Contingent

Newsletter 1

Page 16 of 23

Health and Welfare Information

Welcome

Hi Everyone! Welcome to the ﬁrst WSJ2023 Newsletter. My name is Matt
Ferris and I am the Director of Culture, People and Wellbeing for the
Australian Contingent. I am a registered nurse and registered paramedic,
working in healthcare for over 8 years with signiﬁcant experience in domestic
and international Scouting welfare. I have been to Switzerland, Fiji, Finland
and New Zealand in welfare roles and I am looking forward to experiencing
Korean culture with everyone. I am caring, compassionate and results driven,
with a matter-of-fact approach to health and welfare.
I am supported by an experienced team including Marlene (SA), Tariq (SA),
Scott (VIC) and Rossie (QLD). My team has been to a number of World
Jamborees/ international scouting events and are really looking forward to
sharing this experience with the Scouts of today!

Point of Contact

You are more than welcome to contact myself at any time via email

matt.ferris@wsj2023.scouts.com.au

I do work shift work, mainly afternoons and nights, so don’t be surprised if you get responses at all times of
the day. I will endeavour to respond within 48 hours.

How We Support You

The health and welfare team is here for you!

We need to know anything and everything you may experience/feel/suffer from while we are away so we can
prepare and plan prior to leaving Aus. Prior planning prevents poor performance - right? So we may be in
contact with you, your parents or your leaders prior to departure to ensure we have everything we need to
make your experience the best it possibly can be. Remember, Korea is NOT like Australia (in relation to
healthcare) - so we have to be undoubtedly prepared.

I encourage you to reach out ﬁrst, start a conversation and let's make WSJ2023 absolutely formidable!

CPAP and Other Medical Devices

We have already undertaken a preliminary audit of all listed medical history in the online registration system
and identiﬁed the need to provide some further information. Participants who use CPAP/BIPAP or other
medical devices will have provisions made for them.

Please note power cannot be provided to your tent

We encourage you to contact me on the email address above to conﬁrm your speciﬁc requirements.

WSJ2023 - Australian Contingent

Newsletter 1

Page 17 of 23

Uniform

When travelling internationally in Scouting, there are some speciﬁc Uniform requirements that must be
adhered to. Firstly, representing Scouts Australia internationally is an honour and a privilege. Therefore, it is
expected Uniforms will be well kept, neat and presentable.

Contingent members will wear the Scouts Australia International scarf – presently, this is yellow and green
with a kangaroo and the words Australia embroidered at its peak.

The Uniform expectation is:

●

Akubra hat (issued by the Contingent);

●

your Scout Uniform shirt, with all badges correctly positioned;

●

Pants (short or long) or skirt - beige or stone in colour;

●

Scout Belt; and

●

Black or brown shoes/boots.

It should be noted that this may be different to your Branch requirements.

This helps us stand out from everyone and makes us look stunning as a Contingent! It’s important that we all
look the same when representing Australia, so if you do not have a Scout Belt please purchase one. Also if
you don’t have the current Scouts Australian Logo on your Scout Belt, it may be time to think about getting
one.

Some links are included below to The Scout Shop to either get just a replacement buckle or a whole belt. If
you are ordering the whole belt, please take a note of the sizes.

Item

URL

Cost

Ofﬁcial Scout Belt Woven

https://scoutshop.com.au/products/ofﬁcial-scout-belt-wov

en?taxon_id=28

$16.95

Australian Scout Logo Buckle

https://scoutshop.com.au/products/new-logo-buckle

$9.95

WSJ2023 - Australian Contingent

Newsletter 1

Page 18 of 23

Unit Structure and Taking a Leadership Role

Unit Structure and Grouping Preferences

Units will be made up of 36 youth members and 4 leaders from around Australia, consisting of 4 Patrols
(nine youth members and one adult). Patrols will be made up from Scouts and Venturer Scouts from the
“local” area from which you come. This will mean each Patrol can organise Patrol activities and camps prior to
departing for the Jamboree, allowing you to know your Patrol and select your Patrol Leader and Assistant
Patrol Leader. You and your parents will also be able to get to know the adult leader who will be assigned to
your Patrol as your supporter/mentor.

As an example, if a total of 3 people are attending from the same local Unit, we may assign them to the same
Patrol and add 3 from another local Unit. If there are 4 people attending from the same local Unit, they may
be split across 2 or more different Jamboree Patrols. For this to work, youth must have applied selecting the
same local Unit in the registration system.

For local groups which would like to stay together, in the best way possible, we are prepared to consider
requests. These requests should be sent to

admin@wsj2023.scouts.com.au

by 30 April 2022.

Unit Chair & Assistant Unit Chair

As part of the Unit structure, each Unit will have a Unit Chair and Assistant Unit Chair. Each Unit will choose
their own Chair and Assistant Chair. These members will represent the Unit at the Contingent Youth Council.
If you are interested, we strongly recommend you have completed a recognised Leadership or Personal
Development Course before the Jamboree. This is likely to be either a Scout or Venturer Scout section course,
but must have at least been approved by your home Unit Council.

Contingent Youth Council

The Contingent Youth Council will be made up of all the Unit Chairs and Assistant Unit Chairs, supported by
the two Assistant Contingent Leaders (Phoebe and Toby). Phoebe and Toby both were youth members at the
previous World Scout Jamboree in 2019. It is expected that the Contingent Youth Council will meet during
the lead up to the Jamboree and will provide feedback to the Units.

Please note that this is different to the

Dream Patrol II

that will be providing advice to both the Contingent

Executive and the Contingent Youth Council.

WSJ2023 - Australian Contingent

Newsletter 1

Page 19 of 23

Newsletter Schedule

The Australian Contingent will be publishing a series of Newsletters between now and our departure for
WSJ2023. They will contain information that is important for you to

read

and understand and

actions

for you

to complete in a timely manner.

●

Newsletter 1 - NOW - February 2022

●

Newsletter 2 – July 2022

●

Newsletter 3 – November 2022

●

Newsletter 4 – March 2023

●

Newsletter 5 – June 2023

Future Newsletters will include information on Flights, Travel Insurance, Health and Welfare, Spending
Money, Gear Lists, Pre & Post-tour Updates, Jamboree Updates, Contingent Gear and Merchandise,
Information about the International Ambassador Badge and plenty of other useful information.

All Newsletters will be distributed by email and will appear on Workplace and our website. Please ensure
your email address is up to date in the registration system so you receive these important updates.

WSJ2023 - Australian Contingent
Newsletter 1

Page 21 of 23

Line Leader and IST Supplement

We have compiled below a few speciﬁc pieces of information for Line Leaders and IST, we strongly
recommend reading the Scouts Australia

“International Adult Application Guide 2021”

, which is available

from the International Resources page:

https://scouts.com.au/what-we-do/international/resources/

Line Leader Information

Unit Structure

The Contingent will use Venturer Scout section terminology and operating procedures during the trip as the
youth will be of Venturer Scout age.

Units will be structured with 36 youth members and 4 Line Leaders. A Unit Council will be formed including a
minimum of Unit Chair and Assistant Unit Chair. Across the 4 roles in the lines, you will likely need to balance
Leader-in-Charge, Welfare, Activities & Camping responsibilities. From past experiences, it is best that each
adult takes on a separate role.

In the event that there is a carer required for a youth member in the Unit, then this will mean you will have
one less youth member for every additional adult. You will need to self-manage your duties at the event - we
would highly encourage rostering each of you off for a day or two (ideally two), so that you can get an
opportunity to see and explore, and have a break, but we can't provide any further guidance on the feasibility
of this right now. During the Jamboree, each Unit will camp on a camp site with sufﬁcient space and
equipment supplied to allow the Unit to operate independently.

Unit Camp Structure

The Jamboree will supply all the tents, sleeping mats and cooking equipment required for each Unit. A full
list of equipment will be provided in future newsletters.

There will be 5 Hubs on the Jamboree Site, Hubs 1-4 are for Unit’s which are spread out over the Jamboree
Site. While it may not look big from the map on page 11 of the Newsletter each Unit site is 30m by 40m. The
advice from the JOC is that every participant will have their own 2 person tent. This is part of their COVID
Safe Plan. Whilst this may change we are working to this hypothesis at the moment. A large dining shelter,
8m by 8m, will also be provided, this will provide shelter from the sun and rain, allowing a recreation and
dining space for the Unit.

We have also been advised that there will be a shuttle bus operating on the Jamboree Site. There are two
routes which both go to the Main Arena. We will have more information on this closer to the event and also
how these can be used.

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IST Information

IST Camp Structure

Individual tents and sleeping mats will be supplied for the IST. The JOC has advised that the IST will be
camping in job/role grouping not by Contingent as at WSJ2019. This is consistent with other World Scout
Jamborees. Further details will be provided as we know them.

IST Roles

There will be many IST roles at the Jamboree, these are all allocated by the JOC. Once we have been advised
how this allocation will work we will advise all IST applicants on what they will need to do to register their
speciﬁc job role preferences. Final roles/jobs will be offered to IST directly by the Jamboree.

Your rosters will be allocated by the JOC in the lead up to the event. Whilst our CMT will do their best to
answer queries, we do not have any control over the IST role/job allocation process or job rostering.

IST members will have time when they are not rostered on duty - what this looks like, we don't currently
know, but early discussions have included the opportunity for tours and day trips.

Options for Independent IST Travel

Independent travellers are required to meet a member of the CMT at Incheon International Airport (ICN) on
29 July 2023. The time will be conﬁrmed closer to the date but we expect this to be in the morning. This
means you probably need to plan to be in Seoul by 28 July 2023.

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Appendix 1 - Youth Experiences from WSJ2019

Keegan Breaks Down Disability Barriers to Attend World Scout
Jamboree

Disability is no barrier to enjoying Scouting. Recently,
Keegan Baillie-Martin, was diagnosed with a rare and
chronic illness, but that didn’t stop his dreams of attending
the World Scout Jamboree.

Four years ago, when I was a Scout, I heard some great
stories about the 23th World Scout Jamboree (WSJ) in
Japan. I decided I wanted attend the next WSJ. Planning
and fundraising began, and I registered and was accepted
as an Australian Contingent member for the 24th World
Scout Jamboree, in West Virginia, USA.

My name is Keegan Baillie-Martin, I am a Venturer at 1st Caroline Springs and I turned 16 years old the week
before the Australian Contingent departed for the WSJ in USA.

In February 2019, my world changed forever. I was diagnosed with CIDP (Chronic Inﬂammatory
Demyelinating Polyneuropathy). I have a rare chronic illness – an autoimmune disease that commonly occurs
in people who are eligible for the aged pension. My antibodies eat away the myelin sheath that protect my
nerves, attacking the peripheral nerves, leaving my arms and legs weak with numbing feelings, pain and
whole body fatigue. Each month I receive IVIg treatment at the Royal Children’s Hospital in Melbourne (RCH).

With an undiagnosed chronic illness, I earned my Promise Challenge, Grey Wolf and
Australian Scout Medallion.

“

Scouting means so much to me I couldn’t imagine not attending WSJ. The thought

was shattering.

”

A lot of preparation was required to get me to WSJ. I saw a minimum of 6 teams at
the Royal Children’s Hospital and used medical services in my local community. The
amazing orthotist at the hospital designed me an ankle-foot orthosis brace that
enables me to walk and participate in adventurous activities, especially water
activities as it was made thinner with removable straps. My home Scout Group, 1st Caroline Springs, rallied
around me to ensure I was ready for WSJ. Their support during tests, diagnosing and treating my chronic
illness made Scouting and my everyday life much easier to navigate.

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The Australian Contingent were supportive from the ﬁrst meeting until I arrived back on Aussie soil. Initially I
met with Rod Byrnes and Diana Swift. We discussed what I needed to achieve my WSJ goals and how that
would be delivered. I took my brace, walking stick and 11 medications in an extra medical bag. Rod and his
team organised for a wheelchair to be available at all 7 airports I went through, and Leaders, such as Annie
Asquith, and Venturers to push the wheelchair and assist with my contingent bag and backpacks. They also
arranged for pre-purchase of a wheelchair from Walmart in Washington DC that was waiting for me at our
ﬁrst stop, the American University. My roommate, Aaron from Victoria, was an amazing help, as was Patrol 1
and all of Troop 7!

I was excited when the Australian Contingent arrived at the
Summit Bechtel Reserve in West Virginia. The contingent
brought my wheelchair to the site, and arranged for my Troop
to be close to activities, transport and amenities. Emma Watson
was my Troop Leader and my line leader. She played an
important role in organising transport and making sure I was
feeling ok and looking after myself. The leaders from Troop 7,
along with welfare leaders, Diana Swift, Mitch Kraan and
Wendy Byrnes were a constant support. Troop 7 youth
members assisted and adjusted where I needed support. Some
of the Venturer Scouts from my Troop discovered a lot about
people with disabilities from me. A few even tried on my brace
(referred to as my leg). It was entertaining watching them try to walk in my shoes!

The disability and services on site at Jamboree were great. I was able to takes busses and UTV’s (off road
buggy) to activities, I used my wheelchair when needed and took my walking stick. The disabled shower in
Sub Camp B even had hot showers! I was also looked after by activity staff, and supported when lining up for
activities so I didn’t have to stand or wait for long periods of time.

So here it is… I have a disability, but sometimes it doesn’t look like I have a disability. I am an ambulatory
wheelchair/scooter user. I pushed myself, believed in myself and did everything on my Jamboree ‘wish list’. I
utilised and appreciated the supports that were put in place by the Australian Contingent and offered by the
three hosting countries (USA, Canada and Mexico). I didn’t do everything the same as I would have before my
condition degenerated.

BUT… I successfully rock climbed, abseiled, crossed the boulder wall, jumped the ‘leap of faith’, ﬁred a
cannon, shot an old fashioned muscat, crossed about 7 small zip lines at the Canopy, went white water
rafting and crossed the big zip line – 1km long and travelled over 90km per hour. I did it all my own way as I
could only do things once!

Many friends, old and new, along with Leaders, commented on the resilience I demonstrated. At times my
body hurt, I was medicated for pain relief when needed AND I even managed to stay out of the hospital. I
adapted, and so did my Troop. Scouts looked after Scouts – after falling multiples times on the CONSOL

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Jamboree Experience from Annabel Rogers

July 23, 2019

- I’m writing this post a day late

because I didn’t get a chance yesterday so here
we go: My troop arrived as the sun was setting
on the 22nd, and management set up most of
the tents before the rain started. It was a relief
to ﬁnally be here after the 7 hour bus ride and
months of waiting, but our excitement was
somewhat quenched by the pouring rain and
the campsite that quickly turned into a swamp.
The next morning I woke up early and went to
the global ambassadors meeting, where I was
privileged enough to meet some amazing
people from all over the world. The rest of the
day was ﬁlled with trading, friendships and fun; as well as an icy cold shower- it’s incredible how this site is
sustainable and all, but I would really appreciate a nice warm shower! I’ve discovered that lots of people
really want to trade for Australian things- badges, bags, pins and especially scarves. The other thing that
people really want are our akubras, but we’re unfortunately not allowed to trade them. In the afternoon I
headed over to the Scott summit centre, which seems to be our main meeting point, for our instructions on
the ﬂag carrying during the opening ceremony. The Australian Contingent team has already decided that I
would carry the ﬂag for the opening ceremony and Toby, the other Australian ambassador, would do the
closing. Because of this, I was absolutely terriﬁed but also incredibly excited and honoured to be representing
Australia at such a large event. As we waited I met some of the other ambassadors from around the world,
and it’s honestly amazing to realise that this is ﬁnally it- we’re ﬁnally all here, in America, and we’re going to
carry our country’s ﬂag in front of forty ﬁve thousand people. I never could’ve imagined in my wildest dreams
that any of this was possible. When we marched through the stadium the crowd cheered, and every Aussie
troop I passed cheered and shouted, but all I could hear was my own heartbeat. I don’t remember actually
being on the stage waving my ﬂag, except for the roar of the crowd. When I took my place standing next to
Yemen and Bhutan, and I stared out to the massive crowd and watched as all of the countries cheered, my
eyes ﬁlled with tears. It was the most amazing, exhilarating and beautiful moment. When I ﬁnally rejoined my
troop and watched the rest of the show, I was greeted with hugs and congratulations. I have never been as
proud of my country as I was that night, and I am so absolutely grateful to everyone who made it possible.

July 24, 2019

- If you know me at all, you’ll know that I love STEM- science, technology, engineering and

maths. My dream job is to work for NASA, so when I went to the Air and Space museum in DC last week, I
ﬁgured that that was about as good as it gets. When they said that an astronaut on the ISS (International
space station) I could barely contain my excitement. My Dad is also very interested in space, and he always
texts me when the ISS is going overhead and we’ll be able to see it. The fact that I would actually get the
opportunity to see that astronaut so far away, and even get to talk to him - I was shocked. I set off with a
couple of girls from my troop in the morning, and we stopped as we spent all our money at a trading post on
the way- it’s where they sell the ofﬁcial merch. I bought a couple pins, badges and a bandana and now I’m

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absolutely broke (it was worth it). Outside, we traded a bunch of badges with some Americans, which was a
bit overwhelming because they absolutely swarmed us. I got some cool badges out of it though. The one
thing that I wish I had more of is the little koala things that you can buy at all the tourist places in Australia. I
had brought some, but there’s a massive demand and I’ve only got a couple left. We also made our way past
some of the pavilions for all of the countries, and it was really cool to see a little glimpse of each culture.
When all the ambassadors met, they chose me and 14 others to be the ones who actually ask the astronaut
questions, and I honestly couldn’t believe it. I was a little disappointed that everything was scripted, but it
didn’t take away from the fact that I, a random person from a tiny town in Australia, got to speak to
somebody who was actually up in space!!! My question was “do you think that scouting will give us an
advantage in being some of the next people to make history in space”, which is something I genuinely wanted
to know the answer to as my dream is to be someone who makes history in space. We did a rehearsal ﬁrst,
and when it came time for the real thing I absolutely couldn’t keep the smile off of my face. The Astronaut
that we spoke to was Drew Morgan, who had about a 3 second audio and video lag but otherwise it was an
absolutely incredible experience. I don’t really remember what he said to me looking back because I was so
excited. Afterwards, I got to take a photo with another astronaut, Gregory Johnston, who is now retired but
has actually been up to the space station himself. When I told him that that was my dream, he told me that I
absolutely should, and I’m really inspired by both of those men. That afternoon I went and saw the big
console bridge and a bunch of the international food houses with some of the other ambassadors from Spain
and Finland, which was also really fun. Everyone I’ve met here are absolutely awesome people and I love that
they all have a story to tell- where they’re from, why they’re here or what scouting means to them

July 25, 2019

- I woke up today at 5.45 to go to the Big Zip, which is a 1km long zip line that the global

ambassadors get special access to. The line usually closes at midday because so many people line up for it,
so being able to do it was really exciting. When we woke up, the camp was freezing but covered with a
beautiful fog that gave everything a very mysterious and beautiful look. I have to admit, I am usually
absolutely terriﬁed of heights, but I was more excited than nervous before I stepped onto the platform. The
fear set in and my hands started shaking as a looked down into he abyss of fog and forest that I was to zip
through. The bloke who was strapping me up into the harness was George, and he told me to calm down and
turn my go pro on, and he didn’t give me too much warning before he sent me ﬂying over the canopy. I
screamed for the ﬁrst 10 seconds, but after the immediate shock I realised that I was soaring through the fog
and it was one of the most beautiful things I’d ever seen. I sailed over early morning kayakers on the lake,
people walking, trees galore, and some buildings at the end. Although I was only zipping for a minute, I think
that it was easily one of the most memorable things that I’ve done here so far. I hope to always remember the
exhilaration, the icy wind, and the feeling of ﬂying above it all. Once I was back at my troop and the fog had
cleared, myself and a couple of my friends set off to boulder cove to do some climbing, but were easily
phased by the massive lines. Instead, we ended up at the mining tent and spent some time completing the
activities and earning our mining badge. We then went with the world point cultural pavilions as our end
goal, but decided to stop at all the interesting things along the way. First we went to ‘Free Market Economics’
which I didn’t have high hopes for but turned out to be really fun- we played a bunch of games and they gave
us a few free things to trade. We then made our way around all of the nearby tents, where we did a massive
variety of activities, including dressing up in colourful skirts and learning Mexican dances, putting a pin on
where we live on a bunch of different maps, learning about Canadian foods, and learning about different

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languages. We never did actually make it to world point and the pavilions they have there for each country,
but we had an amazing day nonetheless. For dinner, I went to a Chilean troop with my friend Alﬁe. Their
troop was on the other side of the reserve- over across the bridge in Base camp A, whereas we’re at D. When
we got there, we learned about how scouting works in Chile, and had a great time learning some of their
Spanish- I discovered that I absolutely cannot roll my R’s. The Chileans also seem to be a lot more chill (eh!)
and relaxed than we are, which is saying a lot because Aussies are pretty chill ourselves! All in all, it was an
awesome experience and I’m excited for a couple of the Chileans to come over in a few days! On the long trek
back to our campsite, Alﬁe and I met up with some other Aussies and had a big chat with some of the Army
medics that are hanging around- they were really nice and even took a photo with us! It was, all in all, a
massive and eventful day, and I can honestly say that I enjoyed every minute of it.

July 26, 2019

- At 5am this morning I woke up to the sound and the wind of a helicopter close outside. I

quickly dismissed it as just a rescue chopper coming too close or something like that as I was very tired and
immediately went back to sleep. In the morning we learned that they were using infrared scanners to look for
a missing person, and that our dining ﬂy had sailed all the way to the Italian troop next door and one of our
leaders' tents broke. Plenty of excitement far too early in the morning! In other news, today was culture day,
which is pretty exciting. Us Aussies were all making vegemite sandwiches and fairy bread, and all the other
countries were doing different cultural activities. We tried some Brazilian food, did some origami with the
Japanese and took part in the Swedish midsummer dances. I also managed to trade some really cool things
today- if you didn’t know, trading is MASSIVE here. Everyone loves trading badges, pins, shirts, souvenirs and
anything else that they can get their hands on in exchange for something cool from another country, region or
event. Today I managed to get one of the revered Scottish kilts, which come at a very high price- for me, it
was a long sleeve Australian Contingent shirt and towel. I got the MacLaren kilt, and I learned that it’s the
most popular one for scouting- there’s a long and complicated story about it that I don’t quite remember.
Another thing that I scored was one of the Mexican shirts, which are really colourful and cool, and it only cost
me two of those tiny little koalas that you can buy in any tourist stores in Australia. The rest of the day was
spent trading, experiencing cultures, and resting my feet, which have begun to blister from all the walking I’m
doing. Tonight I went to the Unity Show, which was an awesome celebration of culture and all of our
differences. Unfortunately, my group left before the Broadway Disney show that was immediately afterwards
, which was disappointing but at least we got to bed early!

July 27, 2019

- Today was a little bit less hectic than some of the other days, but it still deﬁnitely had its

excitement. I slept in until breakfast, which is later than any other day- just shows how tired I am. I didn’t
have any plans other than the base camp bash (it’s a concert that happens for each base camp and there’s
one most nights), so I set off for world point with a bunch of my friends and we went and saw some things
and got henna at the Indian tent. After that we headed back to
camp and got some food at legacy village on the way. Now
would probably be a good time to mention that one of my friends
sprained her ankle a couple of days ago and is now walking
around in a boot and crutches, which is really unfortunate.
Anyway, as we were walking to camp somebody walking by
accidentally kicked her boot which made her trip and put her in a
world of pain. I went to the information desk and they called her a

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medical vehicle- unfortunately it was not one of the cool army medical vehicles going around but instead one
of the little golf buggies. When they left I met up with a group of boys from my troop who were heading back
up the way we came, and we all went to have a look at all of the merch at the trading post- unfortunately I
was too broke to buy anything, but I did get a bandana earlier in the week. I really want one of the world
scouting hoodies, so if anyones willing to swap one (or shout one) let me know! We also stopped in at the
Australian pavilion to have a chat to the guys there, and I had some vegemite, which is something I’ve been
missing. When I got back to camp I took my shoes off and realised that the sore spots that I had been
overlooking have blossomed into some impressive blisters, so walking’s a bit painful! At night we went to the
C-D base camp bash, which was really cool. It was basically just lots of loud music and excited people, but it
was fun, and I met Batman. Or, more accurately, I met an American in a Batman costume. Still cool though.

July 28, 2019

- Because it was Sunday today, a lot of the activities didn’t open until 10 or 12, and they ran a

Scout’s Own in the main arena at 8.30. A Scout’s Own is a type of reﬂective service that happens in scouting
all around the world- it’s not necessarily religious but if it is it’s usually inclusive of all people, no matter what
faith, gender, culture or any other differences. It’s basically a chance to reﬂect on your life and connect with
others. This Scout’s Own was the biggest I’ve ever attended, and it was really beautiful. The staff handed out
special scarves for us to get people from different countries to sign, and it was great to connect to people
from around the world. We also formed a massive peace sign, which was pretty cool! I then went up to world
point, again. We didn’t do too much except hang out with a kookaburra (they had a bunch of birds there) and
eat some food. I still really want to explore all of the different countries' tents because they’re all really
interesting but I guess I’ll get a chance another day. When I got back to camp I accidentally fell asleep in my
tent- it was horrible, I do not recommend. Because it’s so hot here the tents are like saunas- no breeze, you
just slowly melt away. I woke up covered in sweat and immediately went and had an icy cold shower.
Refreshing to say the least! At dinner, one of our patrols swapped with an American lot, so we had a lot of
fun chatting to them about the differences between our countries. Like yesterday, it wasn’t a huge day today-
tomorrow probably will be, but right now I’m grateful for any slight resemblance of rest.

July 29, 2019

- We’re on the ﬁnal stretch of this camp. It’s surreal enough being here after so many months of

waiting, but for it to be almost over? I can’t believe it. My patrol was ‘duty patrol’ this morning, which basically
means that we’re in charge of cooking and cleaning. Because of that, I woke up at 5 and went to the food
store to grab our food for the day. The way it works is that we’re allocated a certain amount of food per day,
and each food has to be scanned and paid for on an app we have. It’s a pretty cool system, and I love that
they’re trying to incorporate and utilise technology in a positive way. Although waking up early is horrible,
watching the sunrise was quite lovely. We cooked eggs and sausage patties in bread for breakfast, and when
I say cooked I mean heated up. That’s another thing about the Jamboree- I’m not sure if it’s an American thing
or a Jamboree thing, but all of the food comes pre cooked, even the eggs. I can’t wait until I get back home
and see a real carton of eggs again. I went to the ‘Better World’ tent with Toby (the other Australian
ambassador) today, and we took some photos in our uniforms. I also found a booth about the 2021 World
Moot in Ireland. If you didn’t know, a moot is a Jamboree- style event for people aged 18-26. I found out that
I’ll be 18 the week before it starts, so I’m absolutely going to be there! Sorry Mum and Dad, but missing a
couple weeks of Grade 12 will be more than worthwhile if it’s anything like this experience! Afterwards, I met
up with a bunch of other ambassadors at the Global Development Village, and we did a ton of inspiring and
interesting things like talk to a young Syrian refugee, went to a talk about gender equality, and learned about

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how we, as scouts, can help save the planet. All in all, it was very worthwhile and I hope that I will
implement the things I learnt into my life. We made some diy pizzas for dinner, and afterwards lots of people
headed over to F for their base camp bash, and I headed out with a couple of girls in my troop to do some
trading. We ended up in England, and I scored one of their tea bear shirts, a pin, and a Union Jack bandanna.
It was honestly a really busy day, and I was glad to go to bed and score some sleep at last.

July 30, 2019

- Today’s our ﬁeld trip to Charleston! As a global

ambassador, I was offered the opportunity of going to Charleston
for the day with a bunch of other ambassadors. Unfortunately, it’s
the same day that my troop is walking up Mt Jack, so I have to
miss out on that, but I’m still really glad that I get to do this. There
were almost 40 of us on the bus, plus a bunch of leaders, and we
started chatting and laughing- all of us got on so well. I fell asleep
within the ﬁrst 20 minutes, and didn’t wake up before we got to
Charleston. The ﬁrst place we went was the West Virginia State
archives museum, where we went through the museum and

learned about the history of the state. We then got taken through the archives, and saw lots of old books and
records. We even got to see a signed letter from Abraham Lincoln! Apparently it was absolutely priceless, but
they can’t sell it because they’re an archive. After that, we headed to a Boy Scout facility on the river, where
we had a surprise pizza party! It was the most delicious thing I’d ever tasted, but that’s probably I’ve been
living on camp food for a while now. Another thing that I’m really craving is some vegetables or fresh fruit
that doesn’t taste like cardboard.

🙂

Next we went on a riverboat tour of Charleston, which was not only

beautiful, but it was really fun to just relax and hang out with everyone. All of the ambassadors are really fun,
friendly people who I genuinely enjoy being around, so it’s a bit sad that we will have to leave so soon. I hope
I’ll be able to keep in touch with as many of these people as I can. On the way back we stopped at a salt
factory for a tour, and it was really cool to see how it’s made. I fell asleep again in the bus on the way back- I
guess I didn’t realise how tired I was. Back at the camp, it had been raining for hours and there had been
lightning warnings all day, so our camp had turned into a swamp. Because of this, I enjoyed a hot dinner and
went to bed early!

July 31, 2019

- Today was the last full day of activities, and I had one thing left on my bucket list- going to

the sustainability treehouse. This particular place has been featured in many photos and descriptions of the
site, so my friends and I decided it was a must do before we left. We stopped off at both of the trading posts
on the way up, to see if there was anything good left and if they had any deals. Unfortunately, they had all
sold out of the purple WOSM (World Organisation Scouting Movement) hoodie that I had my eye on, but I
suppose I can order one online at some point. At the treehouse, we were astounded but it’s beauty- it’s even
better than it looks in pictures, all wood and metal surrounded by trees. We learnt about sustainability, and
how we can be more sustainable in our own lives. All in all, it was a very fun, insightful and worthwhile
experience. We then made the long trek back to camp so that I could get changed into my uniform for the
ambassadors closing reception.

Toby and I left camp early so that we could go to the Australian contingent headquarters and cool down after
the long and sweaty walk. While we were walking, I got a message on my phone saying that I was chosen to

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do a speech at the reception! Believe me, I was honoured, but before that came the absolute terror. Instead of
thinking about it, I decided to make it up as I went along. Problem solving! At the reception, they gave us food
and lemonade, which was awesome because there were real vegetables! Personally, I enjoyed the raw
broccoli the most. Before I knew it, the speeches were up and Leona from Malaysia began with a funny,
heartfelt and perfectly presented reﬂection on her experiences. I was next. Right now, I cannot remember
what I said, but it was nowhere near as good as Leona’s or either of the boys who followed me. Next time, I
think I’m actually going to prepare something! The four of us who spoke were presented with special scarves,
and then all of the ambassadors were awarded with our special ‘Global Ambassador’ scarves. I’m shocked
that this incredible experience is now over, and I am honestly in denial. The reception ended and we said
some goodbyes, and I headed back to camp for dinner. After dinner, all of the Australian patrol leaders had a
meeting back up at contingent headquarters. I’m an assistant patrol leader, so I ﬁgured that I would just have
an early night. Unfortunately, my patrol leader, who sprained her ankle a couple of days ago, was in a lot of
pain and decided that it would be too unnecessarily painful to walk all the way up to contingent. I was sent
on her behalf, which meant that I would be going up there for the third time that day. The trek was long, but
we were rewarded with fresh fruit and soft drinks at the meeting, so I conclude that it was deﬁnitely worth it.
As the meeting ﬁnished, it began to rain, so I waited for it to be over with a couple of my friends. After a
while, we received a lightning warning, and a notiﬁcation that the bridge to A and B camp was closed. Lucky
that I’m in D! The storm only lasted for a couple of hours, but it felt like forever. I called my dad in the middle
of it, and spoke to him for the ﬁrst time since he dropped me off at Cairns airport an eternity ago. Talking to
him made me realise that the Jamboree was actually ending, and I would have to say goodbye to my
newfound friends. The idea of this was honestly really upsetting, so on our way back to camp I checked
myself into one of the listening ear facilities that were open 24/7 onsite. It was really nice to actually have
someone listen to me and validate me, so I’m really grateful that those places were so readily available
onsite. When I ﬁnally made it back to my tent, prepared to collapse into the realm of sleep, I was met with a
shock. My roommate, Seren, was not in her tent. This was worrying because it was after curfew and there
was nowhere she could really be except the toilet, but the stuff on her bed meant that she actually hadn’t
been there at all. I spoke to my troop leader, who was equally concerned, and as she prepared to search, we
heard a strange groaning noise. Upon closer investigation, we discovered that the grunting was actually the
words “I’m here” and was coming from under the bed. As we realised this, the shadows beneath Seren’s bed
began to move and she appeared, somehow, from a space that looked like it could ﬁt a small child at most.
Apparently she’d crawled under there to grab something and had been too tired to climb up again. This was,
without a doubt, the funniest thing that had happened to me all day. Thanks, Seren. I’ll miss you.

WSJ2023 - Australian Contingent

Newsletter 1 - Appendix 1

Page 9 of 9

WSJ2023 - Australian Contingent

Newsletter 2

Page 2 of 16

For YOUR Immediate Action!

We know you're all busy, so we've created your very own

TO DO

list to make sure you have everything ticked

off. Print it out and stick it on the fridge or in a place where you can see it easily.

Tick Once

Complete

Are your payments up to date?

Check the registration system, as we won’t be booking your flights if you are not up to date.

registrations.international.scouts.com.au

Payments NOW OVERDUE

Payment – 1 February 2022

Payment – 1 May 2022

Payments due NOW

Payment – 1 August 2022

Payments due before the next newsletter

Payment – 1 October 2022

Print out this newsletter and show it to your family

Don’t miss the little details.

Apply for a Passport or Renew your Passport and upload a scanned copy to the
Registration System

Don’t forget to enter the details to the registration system, on the Travel Details page, and
upload a scanned copy too. You’ll need a passport with an expiry date of 13 Feb 2024 or
later (18 Feb 2024 or later, if you’re going on the post tour).

If you need a new passport APPLY TODAY. It is currently taking up to 3 months to get a
new or renewed passport.

Passport details and scanned image must be uploaded by

1 December 2022

Check your T-Shirt & Hat size in the registration system

We are ready to order all your awesome Contingent merchandise. Make sure it is going to
fit you by checking and updating your sizes in the registration system.

Hat

sizes must be checked and updated by

14 August 2022

Polo

shirt

sizes must be checked and updated by

31 August 2022

Order extra or optional Contingent Merchandise by

31 August 2022

Check out the great optional merchandise you can purchase and don’t forget to place an
order if you want a few extra shirts to see you through the event, or use to swap with
Scouts from around the world.

Welfare Checklist

Review the

Welfare Checklist

on page 8 and update all your details.

OLEMs Updates Required

Review the OLEMS Updates Required on page 15 and update all your details.

Log into your Workplace Account

Youth Members should log into their account and Parents/Carers should log into their own
account. Details on how to do this are page 14.

WSJ2023 - Australian Contingent

Newsletter 2

Page 3 of 16

Contingent Leader’s Welcome

It is just 12 months before we will be heading
away to the 25

World Scout Jamboree in Korea.

Since our last newsletter the team has been
extremely busy getting things all in place so that
you have the best time.

One of the biggest things we have been doing is
allocating all the Youth and Line Leaders to their
Patrols. This has consumed many hours of time to
ensure we have created patrols which are
geographically based, though sometimes this is
stretched!! I apologise in advance to Patrol 3 (WA
and NT), Patrol 8 & Patrol 13 (Victoria and
Tasmania) and Patrol 48 (Broken Hill to the Blue
Mountains and south to Wagga Wagga). I know
we have set you a challenge but I am sure you will
rise to it.

Thank you to those who emailed us with their
Patrol preferences, we have done what we can to
accommodate your requests. At the back of this
Newsletter, you will find your Patrol allocation. For
WSJ2023 the Australian Contingent has 80 Patrols
in 20 Units. Each Patrol will have 8 or 9 Youth
members, a mix of ages and experiences. Each
Unit will be made up of Patrols from around
Australia. Everyone will have the ability to meet
new friends, even before we arrive at the Jamboree
site on our Pre-Tour in Seoul, South Korea.

Our International Service Team has not been
forgotten about; we are working with the Koreans
to ensure everyone is allocated to a role of their
choice – it is just the

how

that is being worked out

so please be patient.

Our Logistics
Team has been
working to get
everyone to
Korea (and home
again!). We are
negotiating with
our travel agent
and will be able
to advise which
airlines we will be using in the next Newsletter.

The team is also liaising with our tour operators in
Korea to ensure we deliver the best Pre and Post
Tours for you.

I would like to thank everyone for their cooperation
with keeping their payments up to date. This
ensures we can make payments as required on
time and in full.  As you can imagine, there is a
huge amount of preparation involved to support a
contingent of this size. If you are behind in your
payments, I encourage you to get on to it now so it
does not become a huge task later on in the year.

No doubt everyone is keeping very busy with their
fundraising. I certainly know the Contingent Team
is working hard to ensure the preparations for our
journey are well on track. Good luck with your own
preparations and I shall look forward to sending
the next update just before Christmas.

Stephen Smart
Australian Contingent Leader

WSJ2023 - Australian Contingent

Newsletter 2

Page 4 of 16

Meet the Team

Lloyd Nurthen -

Deputy Contingent Leader

Lloyd is the State International Commissioner for Scouts NSW, formally the Youth
Commissioner. He joined Scouts back in 2006 as a Cub Scout and has been right
through all Sections. Lloyd has had plenty of National and International Travel
experiences and was the Deputy Contingent Leader for the last World Scout
Jamboree. In between Scouting, he works as the Global Customer & Strategy
Manager at Nearmap.

Shane Troyhan -

Logistics Director

Shane hails from Brisbane and is the Branch Advisor International while also being the
Group Leader at Marsden Scout Group. He joined Scouting as a Cub Scout at the age of
7 and has been a part of it ever since, now for over 25 years. The World Jamboree in
Korea will be his 5th World Scout Jamboree. Shane has previously been the Contingent
Leader for the World Scout Jamboree in America in 2019, the Australian Deputy
Contingent Leader for the World Jamboree in Japan in 2015, a Subcamp Leader at the
World Jamboree in Sweden in 2011 and an IST member at the World Jamboree in
England in 2007. Shane has also attended 3 Australian Jamborees and one other
international jamboree. Away from Scouting he is married with 4 kids and works for

Tinamba Turf as the Grower. His other interests include AFL where he supports the Brisbane Lions as well as
a keen interest in cricket.

Nicola Capon -

Admin, Communications, Finance and Risk

Director

Nicola is from Adelaide and is the Branch Commissioner International and Group
Leader and Venturer Scout Leader at Belair Scout Group. She joined Scouting as a
Venturer Scout at the age of 15, after being a Guide from the age of 7. Nicola earned
the Queen’s Scout Award and remained a member of the same Scout Group as a
Leader, having now been a Leader for over 35 years. The World Jamboree in Korea will be her 6th World
Scout Jamboree. Nicola has previously been the Assistant Finance and Administration Manager for the World
Scout Jamboree in America in 2019, the Finance Officer for the World Jamboree in Japan in 2015, a Troop
Leader at the World Jamboree in Sweden in 2011, a Line Leader at the World Jamboree in England in 2007
and a member of the Scout Shop Team at the 16th World Scout Jamboree in Sydney in 1987-1988. Nicola
has also attended 5 Australian Jamborees, 7 Australian Ventures, one New Zealand Venture and one World
Scout Rover Moot.

Away from Scouting, Nicola is a Teacher of the Deaf. She teaches kids to listen and speak and does not use
AUSLAN. She loves travelling (but doesn’t do as much as she’d like) and is a keen AFOL (Adult Fan of LEGO)!
She enjoys spending time with her family and friends.

WSJ2023 - Australian Contingent

Newsletter 2

Page 5 of 16

Passports and Travel Information

Passports

To travel to the Jamboree you will need a valid
passport with an expiry date after

13 February

2024

(18 Feb if you are going on the Post Tour) as

South Korea requires entrants to have a passport
with at least 6 months’ validity after the intended
period of travel.

Currently we still have;

●

416

people who have not submitted their

Passport Number and Expiry Date.

●

151

people who have submitted passport

details with an expiry

before 13 February

2024

, if this is

YOU

, please apply for a new

Passport

NOW

●

people who are going on the post-tour and

have submitted passport details with an expiry

before 18 February 2024

, if this is

YOU

, please

apply for a new Passport

NOW

Don’t forget you can apply for a passport at

https://www.passports.gov.au

by completing the

online form.

All Contingent members must have their passport
details and a scanned copy in the registration
system by

COB Thursday 1 December 2022

. This

is very important as we need to put your name and
passport number on the flight booking.

If you are not travelling on an Australian passport,
you will need to contact the relevant authorities to
understand the visa requirements for the passport
you are travelling on, we cannot provide any advice
to you. Please do not delay in understanding your
own requirements.

If you already have a passport that will expire
before

13 February 2024

(18 Feb you are going on

the Post Tour), you need to renew your passport
NOW.

In discussions with the Australian Department of
Foreign Affairs and Trade (DFAT) we have been
advised the Contingent should have a copy of
everyone’s passport details page, this is in case of
accidental loss/damage of a passport whilst
travelling. As a result, we are asking you to scan
your passport details page as a PDF document and
upload it to the registration system on the Travel
Details page. If you will be travelling on two
passports please ensure you load copies of both
passports. We will commence reviewing the
uploaded images after the due date of 1 December
2022.

We are currently in the process of negotiating
contracts with multiple airlines in order to provide
the best transport arrangement for the contingent.
All travel arrangements will be shared with you as
soon as possible after bookings have been
finalised.

This is your

final reminder to double check all

your travel details are correct

in your application

If any details are incorrect please email

hello@wsj2023.scouts.com.au

immediately. Any

changes made after contracts are signed will incur
a cost which will be passed onto the participant.

WSJ2023 - Australian Contingent

Newsletter 2

Page 6 of 16

Visas and Travel Authorisations

Australian citizens are required to hold a visa
waiver to travel to South Korea. It is known as the
K-ETA or Korea ETA. The document allows
travellers from Australia (and several other
countries) to enter the Republic of Korea visa-free.

Please DO NOT apply for a K-ETA yet as we
believe the Korean Scout Association will pay for
it.

Please HOLD OFF - DO NOT get a K-ETA yet.

However, if you are travelling on a passport other
than an Australian passport, you may not be
eligible for the Korea Electronic Travel
Authorisation (K-ETA) visa waiver system.

If you are not travelling on an Australian passport,
you will need to contact the relevant authorities to
understand the visa requirements for the passport
you are travelling on, we cannot provide any advice
to you. Please do not delay in understanding your
own requirements.

Uploading Your Scanned Passport

Go to the Travel Details page in your application:

When uploaded the scanned copy of your passport:

•

The image must be clear and not blurry.

•

Only scan the page with your photo and details. We do not require any other pages.

•

The file must be in PDF format.

Please note, we will commence reviewing the uploaded images after the due date of 1 December 2022.

WSJ2023 - Australian Contingent

Newsletter 2

Page 7 of 16

"Reach our Target" Winners

The “Reach our Target” competition was amazing with 56 groups becoming eligible for additional contingent
badges. Thank you to everyone who promoted the Jamboree and encouraged others to attend this amazing
event.

The group with the most participants attending the World Jamboree is 1st Balmain (NSW), with an amazing
18 participants. They are closely following by 1st Blackheath (NSW), 1st Woollahra/Paddington (NSW) and
The Gap (Qld).

The full list of groups receiving additional badges in their contingent pack is below, please note these are in
addition to the two badges that everyone gets in their pack.

– 6 badges per participant

1st Balmain (NSW), 17

– 4 badges per participant

1st Blackheath (NSW), 12
1st Woollahra/Paddington (NSW), 11
The Gap (QLD), 11

BRONZE

– 2 badges per participant

1st Oak Park (Vic), 9
Albany Creek (QLD), 9
Brookvale/Curl Curl (NSW), 9
Kotara (NSW), 9
1st Albury (Vic), 8
1st Cobargo (NSW), 8
1st Torquay (Vic), 8
1st/14th Brighton (Vic), 8
2nd Albury (NSW), 8
Normanhurst (NSW), 8
Pialba (QLD), 8
1st North Sydney (NSW), 7
1st Oatley Bay (NSW), 7
Cammeray (NSW), 7
Mission Beach (QLD), 7
Peats Ridge (NSW), 7
15th Brighton (Vic), 6
1st Avoca Beach (NSW), 6
1st Balmoral (NSW), 6
1st Castle Hill (NSW), 6

1st Gosford (NSW), 6
1st Murrumbateman (NSW), 6
1st Oyster Bay (NSW), 6
1st Tambourine Bay (NSW), 6
2nd Abbotsford (NSW), 6
Freshwater (QLD), 6
Kenmore (QLD), 6
Taringa Milton Toowong (QLD), 6
Well Station (ACT), 6
10Th Caulfield (Vic), 5
13th Canberra (ACT), 5
1st Balcombe Heights (NSW), 5
1st Ballan (Vic), 5
1st Brush Park (NSW), 5
1st East Gosford (NSW), 5
1st Haberfield (NSW), 5
1st Hurstville (NSW), 5
1st Leichhardt (NSW), 5
1st Medowie (NSW), 5
1st Murray Farm (NSW), 5
1st Ourimbah (NSW), 5
1st Valentine (NSW), 5
2nd Baulkham Hills (NSW), 5
2nd Glen Waverley (Vic), 5
3rd Croydon (Vic), 5
4th Kew (Vic), 5
Balhannah (SA), 5
Beecroft (NSW), 5
Birralee (ACT), 5
Carey Park (WA), 5
East Maitland (NSW), 5
Sorrento Sea Scouts (Vic), 5

WSJ2023 - Australian Contingent

Newsletter 2

Page 8 of 16

Health and Welfare Information

Vaccinations

We are getting a few queries in relation to which
vaccinations, if any, are required for the World
Scout Jamboree 2023. The Contingent will follow
all advice provided by the Department of Foreign
Affairs and Trade (DFAT) and the health
department of the incoming country, ie. South
Korea. If a mandate comes in from Australia or
South Korea, then we will be obliged to follow the
request, however, at this stage, no such mandates
exist. Additionally, we recommend you start a
conversation with your General Practitioner (GP)
about any further vaccinations you may be
recommended when travelling internationally. The
most update information is available on smart
traveller:

www.smartraveller.gov.au

Medications at the Event & Visas

For the purposes of travel insurance and
medication audits, it is vital you list every
medication you take, regularly or on an as required
basis, in the online registration system. We are
finding a lot of people are not listing the reasons
why they take a certain medication (typically a
diagnosis), so we urge you to go back online and
add a reason if you have omitted it.

Asthma, Diabetes and Anaphylaxis are all
conditions that can be life-threatening if medical
attention is not received urgently in a crisis. If you
are diagnosed with any of these conditions, it is
absolutely essential you provide a current and up-
to-date medical action plan that clearly details the
management required by medical professionals.
These can be obtained from your GP. Please
upload these to the registration system.

South Korea has incredibly strict customs
regulations in regard to bringing certain
medications into the country. Narcotics and
Psychoactive medications are heavily restricted
and require an approved permit prior to entry. This
includes regular and as required medications. We
shall be in contact with you prior to the event to
assist you in preparing the required information to
apply for a permit, however you will need:

•

A valid Australian prescription

•

A GP letter, on official letterhead, clearly
stating the brand name, generic name,
reason for the drug to be administered and
dosing regime

•

A paper prescription (script) or e-script (this
must match the GPs letter)

•

Only permitted to bring the required daily
dose and 5 days grace (to account for flight
delays etc.).

The medications include, but not limited to:

•

Narcotics; codeine, morphine, oxycodone, etc;
and

•

Psychoactives; Ritalin, Concerta, Adderall,
etc.

CPAP Machines and Other
Medical Devices

If you have not done so already, please make
contact with the Welfare Team to confirm we are
able to provide you with resources you need.
Keeping in mind, there is no access to power at the
tent lines, so all machines will need to be battery
powered, some can be hired if you do not have
your own, so speak to your treating professional
early to book them in! Finally, we have no capacity
to physically provide any medical device, only to
assist with logistical arrangements.

WSJ2023 - Australian Contingent

Newsletter 2

Page 9 of 16

Welfare Checklist



Ensure the registration system has all
medications listed and reasons why you take
them.



Ensure the registration system has
medications you take regularly or on an as
required basis.



Discuss international travel vaccinations with
GP.



Discuss medication regime for international
travel with GP.



Email Welfare Team with any queries:

matt.ferris@wsj2023.scouts.com.au

Fitness

The Jamboree site is huge and unfortunately there
are no trains to take us around ~ meaning, walking
is the only option. If you don’t feel comfortable
walking 10+kms a day, I would strongly
recommend you start building up some fitness.

If you don't walk too much currently, start aiming
for 5,000 steps a day. Slowly adding 500, or more,
each fortnight. To be ‘Jamboree-fit’ we want you to
be comfortable walking 10,000+ steps most days
and 15,000+ steps some days.

Line Leader and IST Information

Adult members of the Australian Contingent serve
the Jamboree in a number of important roles. Four
adult leaders will be appointed to each Unit. Each
of these line leaders will be assigned a specific
patrol and will also assist the coordination of key
responsibilities within their respective Unit.

About ninety adult members of the Australian
Contingent will be attending the World Scout
Jamboree as members of the International Service
Team (IST) assisting to deliver the wide variety of

activities on offer at this event. These activities
include a myriad of essential roles that will ensure
the Jamboree’s success.

Over the coming months we will be liaising
between the Australian IST members and the
Jamboree Organising Committee to ensure, as
much as possible, that each member’s role is
assigned prior to our arrival in Korea. More details
will be forthcoming in future newsletters.

WSJ2023 - Australian Contingent

Newsletter 2

Page 10 of 16

Contingent Shirts and Optional Merchandise

As part of your contingent fee, you will receive:

●

2 short sleeve polo shirts

●

a name badge

●

an Akubra hat

●

an activity hat

●

a travel bag

●

a drink bottle

●

a backpack

●

2 contingent
badges

●

2 Scouts Australia
International scarves

You need to check and update your T-Shirt & Hat
sizes in the registration system so we order the
right size for you. To check and update your sizes,
go to the T-Shirt/Hat tab.

Update

Hat

size by

14th August 2022

Update

Shirt

size by

31st August 2022

Contingent Hats

The hats are sized and ordered by the
circumference of the wearer’s head, measured in
centimetres (cm). The head is measured using a
dress-makers tape, wrapped across the bare
forehead and just above the ears. The
measurement is rounded up to the next largest full
centimetre. For example: if your head measurement
is 56.5cm, you need to enter your size as 57cm.

Order the right size as
there will be no ability to
change your size, so
make sure you take the
right measurements.

If you are really keen to
get the absolute best fit
of your Akubra hat, then
visit your local Akubra
stockist and try on a
Cattleman style hat.

Your hat size must be placed in the registration
system by the

14th August 2022

Contingent Shirts

Grab an existing polo that is comfortable to wear.
Lie it flat on a bed, table or bench. Measure under
arm pits to determine half chest – if polo chosen is
57 to 58cm they will be size large. Back length is
not as important. Measure just under the collar to
the bottom hem.

Your correct shirt size must be checked and
updated in the registration system by

31st August

2022

Youth Sizes

Adult Sizes

Chest

Centre

Back

Chest

Centre

Back

67.5

52.5

72.5

10Y

57.5

12Y

77.5

14Y

62.5

2XL

62.5

16Y

3XL

82.5

4XL

67.5

5XL

87.5

WSJ2023 - Australian Contingent

Newsletter 2

Page 11 of 16

Optional Merchandise

Orders for optional merchandise are now open!

Below is a list of optional merchandise that is
available for you to purchase, simply log into the
registration system to place your order.

Orders must be in the system and paid for by 5pm
AEST on

31 August 2022

. You’re welcome to

order as much of this merchandise as you like

there is no limit. Should you wish to purchase more
than you can select of any item please email

admin@wsj2023.scouts.com.au

All optional merchandise orders will be posted out
to your home address as listed in the registration
system as at

31 August 2022

You cannot have a PO Box listed as your home
address, as PO Boxes will not be accepted. If you
have any concerns about your address in the
system please email

admin@wsj2023.scouts.com.au

일

Additional Short Sleeve

$30

Contingent Polo Shirt

If you feel you need more than two Contingent
Shirts, then this is your opportunity to order
more.

이

Long Sleeve Contingent Shirt

$35

This is the same design as the Short Sleeve
Contingent Polo, but it will have long sleeves.

삼

Additional Contingent Badge

If you want more Contingent Badges to swap
with Scouts from other countries then order
some extras.

사

Additional Contingent

$20

Activity Hat

If you would like more than one Contingent
Activity hat (maybe to swap), then you can
order extras.

WSJ2023 - Australian Contingent

Newsletter 2

Page 12 of 16

오

Contingent Towel

$25

A printed towel showcasing our SunSafe
Koala, it is microfibre to dry fast and is 50cm x
75cm.

육

Contingent Hat Pin

Pins are great to swap or just put on your hat.
The pin is 30mm x 22mm.

칠

Rain Poncho

$20

A rain poncho to protect from

regular rain showers

팔

Buff

$20

A super versatile, scarf-like piece of fabric,
used by people who love outdoor activities,
like biking, hiking, and camping. It wicks away
sweat, protects
your skin from
the wind and
sun, and keeps
you warm.

구

Additional Contingent

$10

Water Bottle

If you would like more
than one Contingent
Water Bottle (maybe to
swap), then you can
order extras.

Swap Ideas

When you get to the World Jamboree, many participants will be eager to
swap things with you. In addition to the optional merchandise items you can
order above, some other ideas include:

•

badges – region and group badges, camp badges, Australian badges

•

clip-on koalas / kangaroos

•

hat pins

•

magnets

•

or, just about anything or everything with
‘Australia’, an Australian animal, or an iconic
Australian landmark on it (Uluru, Opera
House, Harbour Bridge, etc)!

WSJ2023 - Australian Contingent

Newsletter 2

Page 13 of 16

Orientation Days and Future Newsletters

Orientation Days (O-Days)

Throw the date relevant to you in your calendar
now so that you don’t miss out! Log into the
registration system today and go to the O-Days
tab to select your O-Day location.

The Australian Contingent will be hosting a series
of O-Days around Australia on the dates listed
below. All Contingent gear will be issued to
participants at these O-Days, so it is mandatory
that you attend!

Whilst it is mandatory, we understand that for
some people this is not practical due to the long
distances involved. We are investigating streaming
one of the O-Days, so for those who are unable to
attend. Please note this is NOT available to
everyone, if you believe it does apply to you please
contact Emma Watson (Admin Manager),

emma.watson@wsj2023.scouts.com.au

If we are able to organise streaming of an O-Day,
we will advise those who have contacted Emma
and will allocate access codes to these people
closer to the event.

City

Day

Date

Locations

Melbourne

Saturday – AM
Saturday – PM

29 April 2023

TBA

Hobart

Sunday

30 April 2023

TBA

Perth

Saturday

6 May 2023

Scouts WA HQ

Adelaide

Sunday

7 May 2023

Scouts SA HQ

Canberra

Saturday

13 May 2023

Birralee Scout Hall

Sydney

Sunday – AM
Sunday – PM

14 May 2023

UNSW Sydney

Central Lecture Block 7

Brisbane

Saturday

20 May 2023

TBA

Cairns

Sunday

21 May 2023

Kay Group, 48-52 Graham Street, Edmonton

Online

Monday

22 May 2023

N/A

Newsletter Schedule

The Australian Contingent will be publishing a
series of newsletters between now and our
departure for WSJ2023. They will contain
information that is important for you to

read

and

understand and

actions

for you to complete in a

timely manner.

●

Newsletter 3 – November 2022

●

Newsletter 4 – March 2023

●

Newsletter 5 – June 2023

Future newsletters will include information on
Flights, Travel Insurance, Health and Welfare,

Spending Money, Gear Lists, Pre & Post-tour
Updates, Jamboree Updates, Information about the
International Ambassador Badge and plenty of
other useful information.

All newsletters will be distributed by email and will
appear on Workplace and our website. Please
ensure your email address is up to date in the
registration system so you receive these important
updates.

WSJ2023 - Australian Contingent

Newsletter 2

Page 14 of 16

Workplace from Meta

As we mentioned in the first newsletter, in the lead up to and over the course
of the Jamboree, and as we get home, the Contingent has adopted
Workplace from Meta to use for communication to and between the
Contingent Members.

Workplace from Meta is a next generation communication hub that connects everyone in our Contingent.
Workplace from Meta will help us make faster decisions, understand the Contingent’s needs and passions as
well as providing an accessible and quick way of communicating.

We are excited to announce that every Contingent Member and Your Parent/Carer (if you are a Youth
Member) now have access to Workplace.

You can login today by heading to

scoutsaustralia.workplace.com

and using the below details.

You have been now issued with a unique Google login address nnnnn@member.wsj2023.scouts.com.au
(where nnnnn is your ID Number of your WSJ2023 Application).

For Youth Members, your parent/s or carer have also been issued with an account and this will be in the
format of nnnnn@parent.wsj2023.scouts.com.au. Parents are encouraged to download the app and use their
allocated login only. This allows us to separate messages directly to Parents or Youth Members with
confidence, so we know the message is reaching the correct person. For example, it is not helpful sending an
urgent reminder to Youth Members about activities during the event if the Parent is receiving the message
back in Australia!

The initial password for both the Contingent Member and Parent/Carer Account is in the format of your
Branch as selected in your Application, a dot . and your Scout Membership Number (not your WSJ ID number).
For example NSW.1234345 - you will be asked to change this on your first login.

Please note your Initial Password is Case Sensitive.  For example if you are from Victoria or Queensland,
the initial part of your password will be Vic or Qld respectively.

Over the next few months, as your Patrols are formed into Units, we will also create groups for you to sit in
within Workplace where you will be able to meet other members of your Unit.

If you have any questions, or issues with setting up your account, please email us at

admin@wsj2023.scouts.com.au

WSJ2023 - Australian Contingent
Newsletter 2

Page 16 of 16

Payment Schedule

To keep your place in the Contingent secure, we ask that you make payments by the following dates. If you
are having difficulties making payment, please contact

admin@wsj2023.scouts.com.au

to organise a payment

arrangement.

*The final payment is
subject to change. The
amount will not be
increased, but if the
Contingent can make
savings on the
budgeted figure, this is
where it will be passed
on to the Contingent
Member.

Be aware that as of 1 August 2022, the Withdrawal Fee increases:

Patrol Allocations

The allocation of youth members into patrols has been completed - it was a MAMMOTH task.

Australia will have 20 units at WSJ2023, made up of four patrols. Which patrols are in each unit is yet to be
decided. Line Leaders will be told this information to share with their patrols/units by the end of September.

Each unit will run using Venturer methodology, with a Unit Chairman and a Unit Council managing the Unit.
The Leaders will be there to assist, advise and mentor as required.

There will be four patrols in each unit consisting of 8-9 youth members and 1 adult leader (mentor). One of
the leaders will be appointed as the Unit Leader who will be responsible for the implementation and running
of the Unit Council. Please note, the Patrol Number is a placeholder only and we are looking forward to
everyone sharing their inspiring and imaginative patrol names when your Units are formed and you start
getting to know your fellow patrol members.

You can find the full list of patrol allocations on the website at

https://scouts.com.au/wp-content/uploads/2022/07/WSJ2023-Patrol-Allocations.pdf

Payment

Youth, Line

Leaders & CMT

IST

IST Independent

Travel

Due Date

2nd Payment

$500

1 Feb 2022

3rd Payment

$800

$270

1 May 2022

4th Payment

$1,000

$250

1 Aug 2022

5th Payment

$1,000

$250

1 Oct 2022

6th Payment

$1,000

$230

$250

1 Dec 2022

7th Payment

$1,000*

$500*

1 Feb 2023

TOTAL

$5,800

$5,030

$2,520

Notification Received

Youth, Line Leaders

& CMT

IST

IST Independent Travel

1 August 2022 -
30 November 2022

Amount Paid

Less $1500

Amount Paid

Less $1500

Amount Paid

Less $850

WSJ2023 - Australian Contingent
Newsletter 3a

Page 2 of 5

Contingent Leader’s Update

I can’t believe we’re less than 12 months away from flying to Korea! We
don’t know all the details just yet, but we’re communicating everything we
can at the moment. We appreciate there’s a lot of information out there, so
please follow us as the source of truth for the Australian Contingent. Every
contingent is different and we’re doing everything we can to build the best
possible experience for you.

Building the best possible experience requires efficient communication. We
know we’ve been quiet for a while and we haven’t had much to tell you.
But, we’re going to be providing as much information via

Workplace

as we

can, as it becomes available to us.

Being real, Korea is HOT! When we were there, it was humid, hot and it
rained a lot. That being said, it was manageable. The key was staying hydrated, covered and excited.

There

will be lots of swimming and water activities. We’re expecting sun safe behaviour throughout the event from
sunscreen to clothing.

Keep your eyes out for quick tips on how to stay cool, on

Workplace

Korea is full of different foods and cultures. We’re excited for the opportunity to try new things and
experience the Korean palate! It will be awesome! The Jamboree will cater for all dietary needs. However,
while outside the Jamboree, you will need to manage your own food. Please be aware, not all special diets
exist in Korea, so be vigilant. To make this as easy as possible, our Welfare Team will be working with you
over the next few months.

Based on our observations from the Heads of Contingents meeting, there may be limited privacy while
showering. We will provide further updates as we receive information.

Finally, we want to hear from you. You’re already aware of the Contingent expectations via the code of
conduct published in OLEMS, however, challenge us! If you want to make a change, raise it through your Unit
Council. Oh, by the way, sign into

Workplace

to find your Unit, try and catch up as a Unit! That’s your council.

Or you can shrink it to a size that you’re happy with. It’s up to you! Only one rule - It must include at least 5
Youth members.

Don’t hesitate to contact me if you have any questions or concerns at

admin@wsj2023.scouts.com.au

Regards,

Stephen Smart

Australian Contingent Leader

WSJ2023 - Australian Contingent
Newsletter 3a

Page 4 of 5

How to access Workplace

Don’t miss out on hearing about exciting updates (e.g. which Jamboree Unit
you are in) because you haven’t set up your account.

Every Contingent Member and your Parent/Carer (if you are a Youth Member) now have access to Workplace.
You can login today by heading to

scoutsaustralia.workplace.com

and using the details below.

Username:

Everyone has been issued with a unique Google login address

nnnnn@member.wsj2023.scouts.com.au (where nnnnn is your ID Number of your WSJ2023 Application).

Parent/s or carer of youth members have also been issued with an account and this will be in the format of
nnnnn@parent.wsj2023.scouts.com.au. Parents are encouraged to download the app and use their allocated
login only. This allows us to separate messages directly to Parents or Youth Members with confidence, so we
know the message is reaching the correct person. For example, it is not helpful sending an urgent reminder to
Youth Members about activities during the event if the Parent is receiving the message back in Australia!

Password:

The initial password for both the Contingent Member and Parent/Carer Account is in the format

of your Branch as selected in your Application, a dot . and your Scout Membership Number (not your WSJ ID
number). For example

NSW.1234345

- you will be asked to change this on your first login.

Please note your Initial Password is Case Sensitive. For example, if you are from Victoria or Queensland, the
initial part of your password will be Vic or Qld respectively.

Error Message:

We have received a lot of queries about people getting

an error saying

app_not_configured_for_user

if you get this error,

please go to google.com and click on your profile image/initial at the top
right and click add another account. This is where you can enter your
WSJ2023 Username and you will then be logged in.

Please then go back to

scoutsaustralia.workplace.com

and enter the

Username again and you will be able to choose your WSJ2023 account,
which will then put you into Workplace. If you are getting the same
error on your mobile phone, please go to the browser and follow the
same instructions.

If you have any questions, or issues with setting up your account, please
email us at

workplace@wsj2023.scouts.com.au

WSJ2023 - Australian Contingent
Newsletter 3a

Page 5 of 5

Payment Schedule

To keep your place in the Contingent secure, we ask that you make payments by the following dates. If you
are having difficulties making payment, please contact

admin@wsj2023.scouts.com.au

to organise a payment

arrangement.

Payment

Youth, Line

Leaders & CMT

IST

IST Independent

Travel

Due Date

2nd Payment

$500

1 Feb 2022

3rd Payment

$800

$270

1 May 2022

4th Payment

$1,000

$250

1 Aug 2022

5th Payment

$1,000

$250

1 Oct 2022

6th Payment

$1,000

$230

$250

1 Dec 2022

7th Payment

$1,000*

$500*

1 Feb 2023

TOTAL

$5,800

$5,030

$2,520

*The final payment is subject to change. The amount will not be increased, but if the Contingent can make savings on the budgeted
figure, this is where it will be passed on to the Contingent Member.

Be aware that as of 30 November 2022, the Withdrawal Fee increases:

Notification Received

Youth, Line Leaders

& CMT

IST

IST Independent Travel

1 August 2022 -
30 November 2022

Amount Paid

Less $1500

Amount Paid

Less $1500

Amount Paid

Less $850

WSJ2023 - Australian Contingent

Newsletter 3b

Page 1 of 21

For YOUR Immediate Action!

We know you're all busy, so we've created your very own

TO DO

list to make sure you have everything ticked

off. Print it out and stick it on the fridge or in a place where you can see it easily.

Tick Once

Complete

Are your payments up to date?

Check the registration system, as we won’t be booking your flights if you are not up to date.
registrations.international.scouts.com.au

Payments NOW OVERDUE

Payment – 1 February 2022

Payment – 1 May 2022

Payment – 1 August 2022

Payment – 1 October 2022

Payment – 1 December 2022

Payment due NOW

7th Payment – 1 February 2023

Print out this newsletter and show it to your family

Don’t miss the little details.

Upload a scanned copy of your passport to the Registration System

Don’t forget to enter your passport details to the registration system, on the Travel Details
page, and upload a scanned copy too. You’ll need a passport with an expiry date of 13 Feb
2024 or later (18 Feb 2024 or later, if you’re going on the post tour).

Passport details and scanned image are overdue,

upload these before 1 February 2023

WE CANNOT BOOK YOUR FLIGHTS IF YOU DO NOT HAVE YOUR PASSPORT
DETAILS IN THE REGISTRATION SYSTEM

If you don’t have a valid passport yet

CONTACT US TODAY

!!! admin@wsj2023.scouts.com.au

Apply for your K-ETA or Visa -

Upload in OLEMS by 31 March 2023

Everyone travelling on an Australian Passport will need to apply for a Korean Electronic
Travel Authorisation (K-ETA). Details on how to do this are on page 10.

If you are travelling on a passport other than an Australian Passport, you will need to
investigate the visa requirements yourself and arrange for a visa ASAP. The Contingent
Management Team are unable to provide you with any advice on visa requirements.

Log into your Workplace Account

Youth Members should log into their account and Parents/Carers should log into their own
account. Details on how to do this are on page 21.

OLEMS Updates

Check all your Dietary Requirements are correct and up to date
Check all your Medical and Medication details are correct and up to date
Check your airline meal has been selected appropriately for your dietary requirement

Unfortunately we were not able to get all the diets confirmed by the airlines prior to the
release of this newsletter.

Once we have the meals confirmed let everyone know when you

can log in and check them.

WSJ2023 - Australian Contingent

Newsletter 3b

Page 2 of 21

Contingent Leader’s Update

G’day all,

Well it is now less than 200 days before the start of the Jamboree, and even
less until we depart Australia! Who could have imagined two years ago that
we would be able to even leave Australia! Whilst lockdowns are now all
behind us we must not forget about personal hygiene and good practices,
COVID is still out there and I don’t want you to be stuck in isolation during
the Jamboree due to you having contracted COVID. Please remember to
wash your hands, social distance as much as possible and wear a mask if
you feel you cannot social distance.

I know the Newsletter is very long, but there is a lot of VERY important
information throughout this newsletter about flights and ODays that require
your immediate attention and action so the Contingent can continue moving forward. Please read, re-read and
re-read again so you fully understand everything we are communicating with you.

As well as other things that are equally as important such as:

Submitting your passport number in the Registration system

Submitting your K-ETA number in the Registration system

Being fully paid up to and including your 7th payment which is due on 1st February 2023.

If you are someone who has not done any of the above you need to do this urgently, as you are now holding
up the progress of the Contingents plans. If you do not attend to these as a priority you will jeopardize your
place in the Australian Contingent.

Your Contingent Management Team (CMT) is working tirelessly to bring together this trip of a lifetime
however, you not meeting our deadlines is creating loads of unnecessary work and phone calls on the Team,
that effort could be better spent doing other tasks, so I am pleading with you to meet our due dates for tasks.

For people sending in queries to the Contingent Team we are doing our best to answer your questions as
soon as we can, so please bear with us and we will get back to you. Unfortunately, sometimes we do not
know the answer and have to ask the questions of the Jamboree Organisers, which will mean a delay in us
getting back to you so please be patient.

We will be sending out the next newsletter in March 2023, we do have lots to let you know about but we
don’t want the newsletters to be too long.

Yours in Scouting
Stephen Smart

WSJ2023 - Australian Contingent

Newsletter 3b

Page 3 of 21

Expectations

When travelling to an overseas Scouting event, all
members become important ambassadors of
Australia.

Being an ambassador for Australia carries with it
great honour and great responsibility. Your words
and actions will be very visible to other participants
and special guests. Any inappropriate behaviour
reflects poorly on yourself, on the Australian
Contingent and on Australia in general.

Bullying and harassment are never acceptable at
any Scouting event. It is therefore essential every
member of the Australian Contingent
demonstrates their best behaviour at all times.
Your involvement in other Scouting activities prior
to our departure will also be considered by the
Contingent.

Whilst in South Korea, it is vital every participant
actively engages in the entire cultural experience
on offer. We know you will have the opportunity to
experience a new culture, new foods and new
activities. You are encouraged to attempt every
task with maturity and demonstrate great respect
in everything you do.

Importantly, any member of the Contingent that
demonstrates unsuitable behaviour during our

journey will be returned to Australia at your own
personal cost. It is therefore trusted that you will
Do Your Best to live up to the Scout Law and
Promise.

As a Contingent we have already published Codes
of Conduct that apply to all Youth and Adults. The
Youth Code of Conduct is the Code of Conduct that
each Unit will inherit, the Units will not be creating
their own Codes of Conduct.

Overarching the Contingent Code of Conduct is the
Jamboree Rules as published by the Jamboree
Organising Committee, so as you can see there are
more than enough rules etc to follow without
implementing more at a local level. It is for this
reason that we are emphasising the need for no
(local) Unit Codes of Conduct. You and we cannot
predict timetables and final Jamboree Rules at this
point in time. If, between now and the event, we
need to update the Codes of Conduct due to
organisational changes, everyone will be notified
accordingly.

Should your Unit Council believe the Contingent
Code of Conduct needs to be updated they can put
forward a proposal to the Contingent Council (the
Executive + the Dream Patrol) for consideration.

WSJ2023 - Australian Contingent

Newsletter 3b

Page 4 of 21

Child Protection Info

Everyone in Scouts, youth and adults alike have the

right to feel safe

and be

protected from abuse

No-one is allowed to threaten you, hurt you or
touch you in a way that makes you feel
uncomfortable, unsafe or afraid.

A Scout is respectful

and this applies to all

interactions between all participants, youth or
adult, during the World Jamboree.

You do not have to deal with abuse on your own. If
you feel unsafe, threatened or you see/hear
something that causes you concern, please speak
to one of your Leaders, or another Leader or Rover
within the Contingent. Your concerns will be taken

seriously. The information you provide will only be
shared with people who can support and protect
you.

If you don't know who to talk to, or you feel that
you cannot talk to your Leaders, come and talk to
the Welfare Team at Contingent Headquarters,
they are there to provide you support.

If, for any reason, you do not feel the concerns you
may raise at the World Scout Jamboree have been
satisfactorily dealt with, please report your
concerns directly to the Child Protection Team in
your Branch and/or your parents.

On December 15, Patrols 59 & 60, along with some members
of Patrols 48 & 61 met up for a night of fun & competition at
the bowling alley.

WSJ2023 - Australian Contingent

Newsletter 3b

Page 7 of 21

Flights and Airline Updates

Flight Update/Departure Details

The Logistics Team is now very close to having
secured all flights required for the entire
Contingent's journey to and from South Korea.  We
have about 20 domestic flight connections left to
organise.

Flights from Australia are departing on the 28th
and 29th of July with arrivals into Seoul from as
early as the 28th July and as late as the afternoon
of the 30th July. Returns to Australia for those
NOT doing the Post Tour depart Seoul on the 12th
August with arrival in Australia spread over the
12th and 13th August.  Those on the Post Tour
depart Seoul on the 16th August with arrival in
Australia spread over the 16th and 17th August.
Some regional people will be travelling outside of
these dates along with those on the Food House
Team.

Once we have secured all flights we will upload
them into the OLEMS registration system so you
can view your itinerary. This is expected to be
done by early February and you will be sent an
email to notify you to go into the registration
system and check the flights given to you.

Reminder

- if you haven’t uploaded your passport

details into OLEMS we can’t book your flights.

UPLOAD YOUR PASSPORT DETAILS NOW.

It is extremely important that you do check these
flights to ensure we have got your departure and
arrival points in Australia correct and your flight
timings subsequently line up. If you believe there's
an error then please send an email to David at

flights@wsj2023.scouts.com.au

. Only genuine

errors will be fixed as we have no flexibility to
change the airline you are flying on nor the date or
timing of the flights.

Airline Checked and Carry On Baggage

It's time to start thinking now about what you want
to take with you to the Jamboree, a gear list is
included in this newsletter on page 14. We have
received some queries regarding checked and carry
on baggage allowances with the airlines.

Checked Baggage

●

The

Contingent Issued Travel Bag

is the

only

bag you are allowed to check in. You

will only get one bag and this is all you are
allowed to check in and it must be kept
under 23kgs.

●

If you turn up to the Airport with more than
1 bag to check in you will be asked to leave
it in your home port.

●

Remember you are likely to buy souvenirs
and swap gear with Scouts you meet from
other countries. Your bag must be kept
under 23kg coming home too!

●

Any overweight luggage will be charged an
overweight fee by the airlines - this is to be
paid by you, the Contingent will not be
paying for your overweight luggage.

Carry On Baggage

●

The Contingent Issued Backpack is the only
bag to be used as your Carry On Bag on all
Flights during our trip. No other baggage
will be allowed and the usual 7kg limit is in
place too.

WSJ2023 - Australian Contingent

Newsletter 3b

Page 8 of 21

Airline Meals

Our Logistics and Welfare teams have been
working closely with the airlines to ensure meals
that are offered to you will meet your diary
requirements. Unfortunately, as those of you who
are seasoned travellers will know, the airline
industry offers very limited dietary selection and
even less when it comes to allergies.

There are five special meals/diets that are
universally catered for:

●

Diabetic

●

Gluten/Dairy free

●

Vegan/Vegetarian

●

Kosher

●

Halal

The Welfare team has worked through everyone
with an allergy or dietary requirement and have
selected the best choice, these have now been

entered into your application for you to review.
Select “Flight Meals” from the left hand side menu
in your application, you will then be able to review
the menu meal/diet that has been selected. There
is also a table explaining each option.

Please review this and update as required. We
must advise the airlines in mid April, when we
request the actual tickets to be issued, the meal
requirements. Therefore we will be locking the
flight meal option on

31st March 2023

. Please

ensure you have updated this before then.

Unfortunately we were not able to get all the diets
confirmed by the airlines prior to the release of this
newsletter. Once we have the meals confirmed let
everyone know when you can log in and check
them.

WSJ2023 - Australian Contingent

Newsletter 3b

Page 9 of 21

Passports, Visas & Insurance Information

Passports

To travel to the Jamboree you will need a valid
passport with an expiry date after

13 February

2024

(18 Feb if you are going on the Post Tour) as

South Korea requires entrants to have a passport
with at least 6 months’ validity after the intended
period of travel.

Currently we still have;

●

152

people who have not submitted their

Passport Number and Expiry Date.

●

109

people who have submitted passport

details with an expiry

before 13 February

2024

. If this is

YOU

, please apply for a new

Passport

NOW

Don’t forget you can apply for a passport at
https://www.passports.gov.au by completing the
online form.

All Contingent members must have their passport
details and a scanned copy in the registration
system by

1 February 2023

. This is very important

as we need to put your name and passport number
on the flight booking. Failure to do so may result in
a seat not being booked for you. Whilst we will be

able to get a seat later there may be an additional
surcharge which may have to be passed on to you.

In discussions with the Australian Department of
Foreign Affairs and Trade (DFAT) we have been
advised the Contingent should have a copy of
everyone’s passport details page, this is in case of
accidental loss/damage of a passport whilst
travelling. As a result, we are asking you to scan
your passport details page as a PDF document and
upload it to the registration system on the Travel
Details page. If you will be travelling on two
passports please ensure you load copies of both
passports. We have commenced reviewing the
uploaded images.

When uploading the scanned copy of your
passport:

●

The image must be clear and not blurry.

●

Only scan the page with your photo and
details. We do not require any other pages.

●

The file must be in PDF format.

Please note, we have commenced reviewing the
uploaded images.

Uploading Your Scanned Passport

Go to the Travel Details page in your application:

WSJ2023 - Australian Contingent

Newsletter 3b

Page 10 of 21

Visas and Travel Authorisations

Australian citizens are required to hold a visa
waiver to travel to South Korea. It is known as the
K-ETA or Korea ETA (Korea Electronic Travel
Authorisation). The document allows travellers
from Australia (and several other countries) to
enter the Republic of Korea visa-free.

The application can be found here:

k-eta.go.kr/portal/apply/index.do?locale=EN

The

waiver costs 10000 KRW (~$AUD12) and is valid
for 2 years.

The Passport details on your K-ETA and on your
Passport MUST MATCH. If you are yet to apply for
a Passport, do that NOW and don’t apply for the
K-ETA until your new Passport arrives.

If you are travelling on a passport other than an
Australian passport, you may not be eligible for the
Korea Electronic Travel Authorisation (K-ETA) visa
waiver system.

If you are not travelling on an Australian passport,
you will need to contact the relevant authorities to
understand the visa requirements for the passport
you are travelling on, we cannot provide any advice
to you. Please do not delay in understanding your
own requirements.

Please ensure this is completed and uploaded to
OLEMS on the Travel Details tab by 31 March
2023.

Applying for a K-ETA

When applying for a K-ETA there are some specific details you will need to enter. Please make sure you use
the following.

•

Where it asked for Select the Purpose of your entry – use

Event

in the dropdown

•

For the postcode, click on Find Postcode and enter

07235

and then in the address please enter

Gukhoe and then click search and then select

07235 14, Gukhoe-daero 62-gil, Yeongdeungpo-gu,

Seoul

•

Then below Please type

Korean Scout Association

•

For the phone number please enter

027331710

WSJ2023 - Australian Contingent

Newsletter 3b

Page 11 of 21

The K-ETA website is not very user friendly and is not easy to use, unfortunately we don’t have a choice as
everyone needs one. Some users may find the app marginally easier to use, but it isn’t straightforward either.
Our advice is don't leave it to the last minute and make sure you have

plenty of time

and

patience

when you

sit down to complete it.

Below are some screenshots for reference.

Insurance Information

If you scroll to the bottom of the ‘Travel Details’
page in your OLEMS account, you will find three
PDF documents in the section ‘Travel Insurance
Details’.

●

Travel Insurance PDS (product disclosure
statement) and Policy Wording

●

Travel Insurance Benefits Schedule

●

Travel Insurance Claim Form

The PDS and Schedule describe what our travel
insurance does (and does not) cover. Please read
this document if you have any specific questions.
Remember everyone signed that they have
read and understood these documents.

Further, if you deem it necessary, you must arrange
your own additional insurance to what is provided,
if you choose to do so, it’s an individual expense.

WSJ2023 - Australian Contingent

Newsletter 3b

Page 12 of 21

Merchandise Update

As mentioned in the last newsletter the Australian
Contingent has organised and ordered a range of
merchandise to be issued to all Contingent
Members. This official gear will be worn and used
throughout the Jamboree.

Delivery of some of your Contingent Gear to your
Home Address will be done by mid March. You
should expect 2 deliveries:

Your Contingent Hat (Akubra)

Your Contingent Shirts, Contingent Badges,
International Scarves, Activity Hat and any
additional Merchandise you may have
ordered (and paid for).

The rest of the Contingent Gear (Travel Bag,
Backpack, Drink Bottle, Name Bars and luggage
labels) will be handed out at your ODay.

Akubra Hats

Our hats from Akubra are almost ready to be sent
out to you all. Distribution is due to commence mid
February and should be complete by early March.
Depending on where you live you should receive
your hat by the end of March to the postal address
listed on your application form.

If your hat does not fit you when it arrives or you
have ordered the wrong size there will be an
Exchange Form inside your hat box which you
need to fill out and return with your hat to Akubra
directly, at your cost. This is a process where you
are dealing directly with Akubra and therefore the
Contingent has no control over it.

Merchandise from Red Oak

(Shirts, Badges, Optional Merchandise)

Much like your Akubra hat, merchandise from Red
Oak, which includes your shirts, badges, bucket hat
and all optional merchandise you ordered, is due to
be distributed with you receiving it by the end of
March to the address listed on your application
form.

If you find your shirts or bucket hat doesn’t fit then
the best option for you is to bring them with you to
your ODay where the Contingent has a small
number of spares they may be able to swap with
you or you may be able to swap with others in the
room with the same issue.

WSJ2023 - Australian Contingent

Newsletter 3b

Page 13 of 21

Health and Welfare Information

Food

The Korean diet is very different to that of
Australians!! There won’t be any Bunnings snags
or vegemite on toast - however, there will be
kimchi, korean fried chicken or bibimbap to
tantalise your tastebuds. There is often a large
portion of vegetables with each meal, some sort of
protein (legume or fish) and some occasional red
meat. The food is often flavoured with soy based
products (jang), herbs, sesame or other cooking
oils.

The Korean food labelling system is different to
that from Australia, not every ingredient is
mandated to be on the label. This obviously poses
some challenges for those with special diets,
allergies, sensitivities or dislikes. A member from

the welfare team will be in contact with everyone
who has listed a dietary requirement and/ or
allergy shortly. If you have not provided this
information, you need to log into OLEMS and
ensure this information is correct, complete and up
to date. I urge you to action this promptly!

The Welfare Team will be providing a translated
pocket card that clearly explains what individuals
can and cannot eat. The proforma for these has
been provided by the Australasian Society of
Clinical Immunology and Allergy. While these are
not fail safe, and still require heightened levels of
vigilance, they should aid you in communicating
with cafes/ restaurants/ street vendors and
Jamboree Staff.

General Practitioner Advice (GP)

The Contingent strongly recommends you consult with your general practitioner (GP) for the following advice:

●

International travel and any personal requirements, i.e., vaccinations/ medications/ health advice

●

Obtaining a medication summary (drug, dose and reason for taking medication) in addition to original
scripts for presentation to South Korea for Medication Visas.

Shower & Toilet Facilities

In Newsletter 3A, we mentioned there may be
limited privacy when showering, it has been since
confirmed by the Jamboree Planning Team that all
cubicles will be separated by a privacy screen, this
may take the form of a shower curtain rather than
a solid wall.

All toilets will have solid cubicles similar to toilets
in Australia.

At no stage during the Jamboree should you be in a
position that you feel uncomfortable, if you do not
feel comfortable showering in the provided

showers there will be the opportunity to shower in
the limited number of single showers rooms that
are provided for cultures where nudity is taboo,
usually for religious reasons.

If you would like to discuss this please email
Stephen and Lloyd,
privacy@wsj2023.scouts.com.au, for Two Deep
Leadership reasons this is a shared email address.
Any discussions you may have will always have
both Stephen and Lloyd (or Matt (Welfare
Director)). We also encourage you to have your
parent(s) on the call as well.

WSJ2023 - Australian Contingent

Newsletter 3b

Page 14 of 21

Gear List

For your ease of packing we have broken the lists into two sections – gear which should be in your Contingent
Travel Bag and gear which you should pack to take on board.

Clearly

label everything

with your name, Contingent and Unit number. Lost property will only find its way

back to you if it is named. eg.

I. Surname_AUS_08-3

Contingent Travel Bag – must weigh no more than 23.0kg

1 sleeping bag (summer rating will be sufficient)
1 inner sheet / sleeping bag liner
1 travel pillow (optional)
Sleepwear (Pyjamas, boxers, tracksuit etc)

2 Contingent shirts
Minimum 3 shirts all with collars and sleeves (i.e.
polo shirts)
3 pairs shorts
1 pair long pants
Jumper / warm clothes (yes, it’s summer but we
may get some cool days / nights
Minimum 6 pairs socks
Minimum 6 sets of underwear
Handkerchiefs / tissues
1 set of old clothes for muddy activities
Lightweight rain jacket (breathable)

1 pair comfortable walking shoes / boots
1 pair comfortable shoes / sneakers (optional)
1 pair closed-toed water shoes for water activities

2 towels (showers and water activities)
Swimmers & sunshirt (rashie) -

due to cultural

sensitivities and sunsmart NO bikinis or budgie
smugglers allowed

Contingent supplied activity hat

Toiletries bag (soap, shampoo, deodorant,
toothbrush, toothpaste, hair brush, shaving gear
etc)
Health Care Bag (foot powder, lip cream,
sunscreen, insect repellent etc)
Personal first aid kit
Personal medication (correctly labelled and listed in
OLEMS)

20 clothes pegs (Laundry detergent supplied by
Contingent)
Coathanger (for your uniform)
~4m light cord (clothes line etc)
Bags for dirty / damp clothes

Dilly bag (Plates, Cup & Cutlery) -

IST/CMT do not

need this

Lunchbox

Swap badges / souvenirs (optional)
Second Scouts Australia International scarf

WSJ2023 - Australian Contingent

Newsletter 3b

Page 15 of 21

Cabin Luggage – must weigh no more than 7.0kg

This must ALL fit in your WSJ Contingent backpack and weigh no more than 7kg.

PASSPORT
Jumper / Jacket
Torch and spare batteries
Mobile phone and charger (if you have one and
wish to bring it)
Power bank/s (optional)
Hand sanitiser
Personal medication - enough for the flight + 1
week (

in case you luggage goes on a holiday

)

Book / cards for travelling entertainment

Notebook and pen
Change of clothes for long flight (t-shirt and track
pants)
Contingent drink bottle (it may need to be empty
for some airport check-in areas)
Spending money / travel card
Camera (optional)
Sunglasses
Reading glasses (if required)

To be worn on the plane

Official Scout Uniform:
Akubra
Uniform shirt with badges in the correct positions
(including Contingent badge and Contingent name
badge),
Uniform shorts/pants/skirt

Scouts Australia belt
Scouts Australia International Scarf (tied with a
friendship knot)
Dark plain socks
Comfortable walking shoes/boots (the heaviest
ones you’re bringing!)

WSJ2023 - Australian Contingent

Newsletter 3b

Page 16 of 21

Mobile Phones and Devices

The Jamboree is a very tech savvy environment
and part of its running is the use of mobile phones
to do various tasks such as looking up the wait
time of certain activities, going and doing the food
shopping etc. The entire Jamboree site is covered
by Wifi.

Outside the Jamboree the Contingent will use
messages to mobile phones as one way of
communicating with the Contingent. It must be
stressed that during our touring in Seoul and on
the Post-Tour youth will always be in Patrols with
an adult Line Leader so this will not be the only
way of communicating.

The Contingent’s view on bringing mobile phones
is the following.

We encourage you to bring a

mobile phone however it is not necessary nor

mandatory to do so

. If you choose to do so, it is

your responsibility to look after it. The Contingent
will not take responsibility for your phone being
lost, stolen or damaged.

Cameras are an optional choice for you to take but
be reminded they are your responsibility to look
after and if they become damaged, lost or stolen
the Contingent will not cover them. You must also
be reminded should you choose to bring a camera
it must fit within your given travel bags, no
additional space is available for camera bags.

Drones are

not

to be brought by members of the

Contingent, the Jamboree has a strict no drone
policy and we, as a Contingent, must conform to
the policy.

Spending Money

One of the most common questions we have been
getting is around how much spending money to take
and how it will be looked after.

How much spending money do I need?

This is very much a personal choice based of your
spending habits but as a guide the Contingent would
recommend somewhere between the equivalent of
$15 and a maximum of $30 Australian Dollars per day. All transport, meals and activities are included in your
Contingent fee. The only thing you require spending money for is souvenirs and any snacks you wish to buy,
eg. ice creams and soft drinks.

How do I take my spending money?

It is highly recommended you have your own debit card and also discuss with your card provider (bank) if
their cards are usable in South Korea. ApplePay and Google Pay should both work in Korea but it may not be
as widely accepted as in Australia, so please do not rely on it as your only means of accessing your funds.

Also please ensure your parents have access to your account so if, in the unlikely situation, you have
overspent then they can top up your account (hopefully).

WSJ2023 - Australian Contingent

Newsletter 3b

Page 17 of 21

Jamboree Registration Process with Korea

The Contingent is currently in the process of
finalising the upload of our Youth, Line Leaders, IST
and CMT into the Korean system. We are unsure
as to how the Korean system will interact with you
but as we are only sharing your primary email
address with them that is the only way they can
communicate with you, though our preferred
option is all communications will come via the
Contingent.

In regards to your personal information we are only
sharing the minimal information that is required,
though all your medical information you have
provided Scouts Australia will be shared. This is so
the doctors in the medical centre will have
immediate access to your medical information in
the unlikely situation you have to present to the
medical centre.

Orientation Days and Future Newsletters

Orientation Days (ODays)

Reminder – make sure the date is in your calendar so you don’t miss out!

It is mandatory you attend

Due to how many attendees we have at each ODay we can only allow you to bring

one parent

with you to the

day. We understand you may want to bring the whole family but we cannot fit you in so please help us by
respecting this

one parent

rule.

●

Canberra ODay attendees we need you to choose between an AM session or a PM session as we have
too many people attending to fit you all in in one session.

●

Melbourne ODay attendees please note the new date of Sunday 28th May.

●

Hobart ODay attendees please note the new date of Saturday 27th May.

City

Day

Time

Date

Locations

Perth

Saturday

10am

6 May 2023

Scouts WA HQ

Adelaide

Sunday

10am

7 May 2023

Scouts SA Centre for Adventurous Activities,
Anderson Avenue, Glenelg North

Canberra

Saturday - AM
Saturday - PM

10am
2pm

13 May 2023

Birralee Scout Hall

Sydney

Sunday – AM
Sunday – PM

10am
2pm

14 May 2023

UNSW Sydney

Central Lecture Block 7

Brisbane

Saturday

11am

20 May 2023

Calamvale Community College

Cairns

Sunday

9am

21 May 2023

Kay Group, 48-52 Graham Street, Edmonton

Hobart

Saturday

9am

27 May 2023

Lindisfarne Scout Hall 3 Ford Parade, Lindisfarne

Melbourne

Sunday - AM
Sunday - PM

10am
2pm

28 May 2023

Kingswood College

Online

Monday

8pm AEST

29 May 2023

N/A

*All times are in local time unless otherwise stated.

WSJ2023 - Australian Contingent

Newsletter 3b

Page 18 of 21

Newsletter Schedule

The Australian Contingent will be publishing a series of newsletters between now and our departure for
WSJ2023. They will contain information that is important for you to

read

and understand and

actions

for you

to complete in a timely manner.

●

Newsletter 4 – March 2023

●

Newsletter 5 – June 2023

All newsletters will be distributed by email and will appear on Workplace and our website. Please ensure your
email address is up to date in the registration system so you receive these important updates.

Payment Schedule

To keep your place in the Contingent secure, we ask you make payments by the following dates. If you are
having difficulties making payment, please contact

admin@wsj2023.scouts.com.au

to organise a payment

arrangement.

Payment

Youth, Line

Leaders & CMT

IST

IST Independent

Travel

Due Date

2nd Payment

$500

1 Feb 2022

3rd Payment

$800

$270

1 May 2022

4th Payment

$1,000

$250

1 Aug 2022

5th Payment

$1,000

$250

1 Oct 2022

6th Payment

$1,000

$230

$250

1 Dec 2022

7th Payment

$1,000

$500

1 Feb 2023

TOTAL

$5,800

$5,030

$2,520

Unfortunately we have not been able to reduce the 7th Payment so it remains as per the amounts shown in
the table above.

Receipts for your payments may be downloaded at any time from OLEMS. Go to the Status tab and click the
printer icon next to the receipt you would like to download/print.

Be aware as of 1 February 2023, the Withdrawal Fee increases:

Notification Received

Youth, Line Leaders

& CMT

IST

IST Independent Travel

1 February 2023 to
30 April 2023

Amount Paid

Less $3500

Amount Paid

Less $2500

Amount Paid

Less $1850

WSJ2023 - Australian Contingent

Newsletter 3b

Page 19 of 21

IST Update

Message from Marlene

I am really excited about the number of IST
participants we will have at the World Jamboree.
The role of each and every one of you is extremely
important, as without support of the IST the event
could not happen. There is soooo much information
on a wide variety of World Jamboree related
websites but I encourage you to concentrate most
of your attention on the official website for the
25th World Jamboree site that has accurate and
timely information related to frequently asked
questions and information.

It takes specialised skills to host a World Jamboree
experience. The World Jamboree Host Committee
plans to make as many IST assignments as
possible in advance of arrival. Consideration of
factors such as a candidate’s skills, areas of
interest and experience will assist the selection
process. IST applicants need to be vetted by their
National Scout Organisation (NSO) before an IST
appointment is considered. Inevitably, some IST
applicants will not know their Jamboree role before
the event. As well, some IST applicants may find
they are placed in roles that are unsuitable for any
of a number of reasons. All of us should be
conscious of our primary role – to serve the youth

participants by doing our part to deliver a great
World Jamboree experience. Having said the
above, one of my responsibilities is to serve you
and to ensure, to the best of my ability, you are
placed in a Jamboree role that brings a sense of
purpose and satisfaction!

Just as with our own Jamborees, countless
program and operational responsibilities and roles
need to be filled. Think of a city with a population
of fifty thousand people and the roles that keep a
community of similar size functioning. All of these
roles will be required. Specific IST position
availability will hopefully be available very soon, so
we will be able to allocate you to a suitable role.

Physical conditions in Korea in July/August will be
challenging for many. July heralds the arrival of
summer with humidity levels and temperatures
rising, while still part of the rainy season. Rain in
the afternoon is quite common. Plan to bring
rainwear. As well, while the trails are well-

maintained, the aggregate base for the trails may

be uneven and care must be taken not to turn an

ankle or sustain a soft-tissue injury. The trails can

WSJ2023 - Australian Contingent

Newsletter 3b

Page 20 of 21

save you a great amount of time getting to your
place of work over the time taken by walking the
roadways. If you have not already started, it is
time for you to increase your fitness level, by
getting into a routine of extra exercise whether it
be as simple as increasing your daily steps or put in
some regular gym visits. The better prepared you
are before the event, the better you will cope.

The location of the World Jamboree site looks
amazing and I encourage you to visit the related
websites to see first-hand what our Scouts and
Venturers are going to be experiencing. The usual,
and extremely important, social aspect to a World

Jamboree will also receive suitable attention. In
short, the site promises to deliver the very best
social, cultural and adventurous activity-based
program a Jamboree can provide. I look forward to
working with you all.

Independent Travel Details

Members of the IST who are independent travellers
are to meet at Incheon International Airport (ICN)
International Terminal 1 in Seoul at 11:30am on
Saturday 29th July. The exact location within the
terminal is yet to be announced by the Jamboree
organisers. We will keep you informed.

Independent IST will depart the Jamboree site on
Sunday 13th August and be returned to ICN

Airport in Seoul by shuttle bus. The timing of this

cannot be guaranteed and is at the discretion of

the Jamboree organisers. Therefore, the

Contingent recommends that Independent IST do
not book a departure flight from South Korea until
Monday 14th August.

Independent IST are responsible for their food and
accommodation as soon as they depart the
Jamboree site on Sunday 13th August.

WSJ2023 - Australian Contingent

Newsletter 3b

Page 21 of 21

HOW TO ACCESS WORKPLACE

As a contingent we will be using Workplace more frequently to provide key
updates and information about the Jamboree. If you haven’t set up your
Workplace account yet, then now is a great time to do so.

Don’t miss out on hearing about exciting updates (e.g. which Jamboree Unit
you are in) because you haven’t set up your account.

Every Contingent Member and your Parent/Carer (if you are a Youth Member) now have access to Workplace.
You can login tODay by heading to

scoutsaustralia.workplace.com

and using the details below.

Everyone has been issued with a unique Google login address nnnnn@member.wsj2023.scouts.com.au
(where nnnnn is your ID Number of your WSJ2023 Application).

Parent/s or carer of youth members have also been issued with an account and this will be in the format of
nnnnn@parent.wsj2023.scouts.com.au. Parents are encouraged to download the app and use their allocated
login only. This allows us to separate messages directly to Parents or Youth Members with confidence, so we
know the message is reaching the correct person. For example, it is not helpful sending an urgent reminder to
Youth Members about activities during the event if the Parent is receiving the message back in Australia!

The initial password for both the Contingent Member and Parent/Carer Account is in the format of your
Branch as selected in your Application, a dot . and your Scout Membership Number (not your WSJ ID number).
For example

NSW.1234345

- you will be asked to change this on your first login.

Please note your Initial Password is Case Sensitive. For example, if you are
from Victoria or Queensland, the initial part of your password will be Vic or
Qld respectively.

We have received a lot of queries about people getting an error saying

app_not_configured_for_user

this may be the case if you already have

another Google Account. Please go to google.com and click on your profile
image/initial at the top right and click add another account. This is where
you can enter your WSJ2023 Username and you will then be logged in.

Please then go back to

scoutsaustralia.workplace.com

and enter the

Username again and you will be able to choose your WSJ2023 account,
which will then put you into Workplace. If you are getting the same error
on your mobile phone, please go to the browser and follow the same instructions.

If you have any questions, or issues with setting up your account, please email us at

workplace@wsj2023.scouts.com.au

WSJ2023 - Australian Contingent

Newsletter 4

Page 1 of 17

For YOUR Immediate Action!

We know you're all busy, so we've created your very own

TO DO

list to make sure you have everything ticked

off. Print it out and stick it on the fridge or in a place where you can see it easily.

Tick Once

Complete

Are your payments up to date?

Check the registration system, as we won’t be booking your flights if you are not up to date.
registrations.international.scouts.com.au

All payments are NOW OVERDUE

Print out this newsletter and show it to your family

Don’t miss the little details.

Upload a scanned copy of your passport to the Registration System

If still not have uploaded a valid scanned copy of your passport, it is well past time this was
due and you may not have a flight booked in your name.

WE CANNOT BOOK YOUR FLIGHTS IF YOU DO NOT HAVE YOUR PASSPORT
DETAILS IN THE REGISTRATION SYSTEM

If you don’t have a valid passport

CONTACT US IMMEDIATELY:

admin@wsj2023.scouts.com.au

Apply for your K-ETA or Visa -

Upload in OLEMS by 31 March 2023

Everyone travelling on an Australian Passport will need to apply for a Korean Electronic
Travel Authorisation (K-ETA). Details on how to do this are on page 5.

If you are travelling on a passport other than an Australian Passport, you will need to
investigate the visa requirements yourself and arrange for a visa ASAP. The Contingent
Management Team are unable to provide you with any advice on visa requirements.

Log into your Workplace Account

Youth Members should log into their account and Parents/Carers should log into their own
account. Details on how to do this are on page 17.

Check your Flights

Flights have now been uploaded onto the Travel Details page.
Check your flights now to ensure your departure and arrival points in Australia are correct
and your flight timings all line up.

OLEMS Updates

before April 30

IST Members Only

Go to the IST Job Preference menu item in OLEMS

before April 10

and provide your top

three IST Job Preferences.

WSJ2023 - Australian Contingent

Newsletter 4

Page 2 of 17

Contingent Leader’s Update

G’day Everyone

Welcome to the Contingent’s 4th Newsletter, the team has been working
hard since our last newsletter in January and we are now only 118 Days out
until the first plane leaves - this is getting very close.

I hope the excitement is building with so many key milestones happening,
the arrival of your Akubra Hat and your Contingent Shirts and merchandise
among them. The O-Days are set for next month, the first being in Perth,
they are packed full of information you could need to thoroughly enjoy your
Jamboree and there will be time for answering all your questions.

On 23 April the Executive are heading off to South Korea for 2 weeks to have final meetings with all of our
suppliers as well as attending the final Heads of Contingent Meeting being held at the Jamboree site. At the
Heads of Contingent Meeting, we hope to get more information regarding: Program, Food, and Camping
Arrangements. We look forward to sharing these updates with you all at the O Days and in the final
Newsletter. We will also be previewing the pre-Jamboree experience in Seoul and visiting all the activities
planned for the Post Tour, so when you arrive everything will run smoothly, more on this later.

Our last Contingent Management Team meeting will be held in Melbourne to go over the contingent’s plans in
detail and ensure we have not missed anything.

I strongly encourage all youth members to engage and get to know one another on Workplace and all the
Patrols to do your best to have one more face to face meeting. I know a lot of you have been having great fun
getting to know each other on these Patrol activities, keep up the good work. This will help you on arrival into
Seoul as you will know other people in your Patrol/Unit.

Any outstanding payments are now OVERDUE. We will not book your seat on a flight if you have not paid all
your outstanding payments, so please check that you have paid all your payments. We will be assigning
names to the seats in April. On a similar note we are unable to put you on the flight if you do not have a valid
passport in OLEMS - so please ensure that you have updated your passport details.

Remember to keep your fitness levels up as the Korean summer is very demanding on your body especially
with the amount of walking you will be doing.

Please take the time to read this newsletter clearly as there is a lot of information, I would recommend reading
it 2 or 3 times and then pass it onto your parents to read. Our last newsletter will be out at the end of June
with final details just before our departure.

Yours in Scouting
Stephen Smart

WSJ2023 - Australian Contingent

Newsletter 4

Page 3 of 17

Payments and Outstanding Fees

Everyone should have paid IN FULL by now.

There are still people who owe significant amounts. If you have any overdue payments, please rectify this
NOW so as not to jeopardise your flight and membership of the Contingent.

You will not be allowed to depart Australia unless all of your fees have been paid and your balance in the
application system is at $0.

You can check your balance by logging into OLEMS https://registrations.international.scouts.com.au/Login.asp
and checking the Status page.

Payment

Youth, Line

Leaders & CMT

IST

IST Independent

Travel

Due Date

TOTAL

$5,800

$5,030

$2,520

1 Feb 2023

Receipts for your payments may be downloaded at any time from OLEMS. Go to the Status tab and click the
printer icon next to the receipt you would like to download/print.

Be aware as of 1 May 2023, the Withdrawal Fee increases:

Notification Received

Youth, Line Leaders

& CMT

IST

IST Independent Travel

1 February 2023 to
30 April 2023

Amount Paid

Less $3500

Amount Paid

Less $2500

Amount Paid

Less $1850

On or after 1 May 2023

No refund

WSJ2023 - Australian Contingent

Newsletter 4

Page 4 of 17

Passports, Visas & Travel Authorisations

Everyone MUST have a passport to travel internationally, with 6 months validity BEYOND your return date to
Australia. That date is 13 February 2024 for those not attending the Post Tour and 18 February 2024 for
those who are attending the Post Tour.

If your VALID Passport details are not in OLEMS, please do so NOW. We cannot guarantee your flights
without those details.

Visas and Travel Authorisations

k-eta.go.kr/portal/apply/index.do?locale=EN

The

Please ensure this is completed and uploaded to
OLEMS on the Travel Details tab by 31 March
2023.

WSJ2023 - Australian Contingent

Newsletter 4

Page 5 of 17

Applying for a K-ETA

When applying for a K-ETA there are some specific details you will need to enter. Please make sure you use
the following.

●

Where it asked for Select the Purpose of your entry – use

Event

in the dropdown

●

For the postcode, click on Find Postcode and enter

07235

and then in the address please enter

Gukhoe and then click search and then select

07235 14, Gukhoe-daero 62-gil, Yeongdeungpo-gu,

Seoul

●

Then below Please type

Korean Scout Association

●

For the phone number please enter

027331710

plenty of time

and

patience

when you

sit down to complete it.

Below are some screenshots for reference.

WSJ2023 - Australian Contingent

Newsletter 4

Page 6 of 17

Flights and Airline Updates

Flight Update/Departure Details

All of our flights have been booked and your travel
details are now uploaded to the online registration
system!

It is extremely important you check your flights
now to ensure we have your departure and arrival
points in Australia correct and your flight timings
all line up. If you believe there's an error then
please send an email to David at

flights@wsj2023.scouts.com.au

. Only genuine

errors will be fixed as we have no flexibility to
change the airline you are flying on nor the date or
timing of the flights.

Some Contingent members still don’t have valid
Passport details uploaded to the online registration
system. Time is running out to get this sorted
before the airline ticketing deadline - you

must

rectify this urgently

or you may not be able to

attend the Jamboree.

We won’t be loading individual frequent flyer
numbers against flights - don’t worry though, you’ll
be able to do this after your flight via the airlines
website.

Please also pay close attention to the luggage
limitations discussed below. Even if you’re a top-
ranking Frequent Flyer with some airlines, all
members are limited to the standard check in
luggage limits due to our bus connections in Korea.

Flights from Australia are departing on July 28th
and 29th with arrivals into Seoul from as early as
July 28th and as late as the afternoon of July 30th.
Returns to Australia for those NOT doing the Post
Tour will depart Seoul on August 12th with arrival
back into Australia spread over August 12th and
13th.  Those on the Post Tour depart Seoul on
August 16th with arrival into Australia spread over
August 16th and 17th.  Some regional Contingent
members will be travelling outside of these dates
along with those on the Food House Team.

Missed Planes

If you miss your plane from your departure location, this will be a huge inconvenience for us and at a huge
cost to you!

If you do miss your flight or have any other major issues, contact the Transport Helpdesk (details will be
issued later) to assist you to resolve the matter as best we can. Note, alternative flights will be at your cost
and it may be very difficult to reunite you with the Contingent!

We will be listing and confirming all the departure meeting points and times in the final Newsletter, please
note this may be in advance of the normal 3 hour international check-in window to allow us to process the
Contingent and get everyone checked in and through customs and security.

Each flight will have a designated flight leader who will assist with coordination at each end of the trip. These
people will be notified individually and provided with some further details about the specific flights and
airports they are responsible for.

WSJ2023 - Australian Contingent

Newsletter 4

Page 7 of 17

Airline Checked and Carry On Baggage

Reminder about baggage limitations.

Checked Baggage

●

The

Contingent Issued Travel Bag

is the

only

bag you are allowed to check in. You

will only get one bag and this is all you are
allowed to check in and it must be kept
under 23kgs.

●

If you turn up to the Airport with more than
1 bag to check in you will need to leave it in
your home port.

●

Remember you are likely to buy souvenirs
and swap gear with Scouts you meet from
other countries. Your bag must be kept
under 23kg coming home too!

Carry On Baggage

●

The Contingent Issued Backpack is the only
bag to be used as your Carry On Bag on all
Flights during our trip. No other baggage
will be allowed and the usual 7kg limit is in
place too.

Airline Meals

Our Logistics and Welfare teams have been
working closely with the airlines to ensure meals
that are offered to you will meet your dietary
requirements. Unfortunately, as those of you who
are seasoned travellers will know, the airline
industry offers very limited dietary selection and
even less when it comes to allergies.

The Welfare team has worked through everyone
with an allergy or dietary requirement and have
selected what is likely the best choice for you,
these have now been entered into your application
for you to review. Select “Airline Meals” from the
left hand side menu in your
application, you will then be able to
review the menu meal/diet that has
been selected. There is also a table
explaining each option.

We must advise the airlines in mid May about any
special meal requirements. Therefore we will be
locking the flight meal option on

April 30th

Please ensure you have updated this section if
required before then.

WSJ2023 - Australian Contingent

Newsletter 4

Page 8 of 17

Merchandise Update

By now you should have received two
merchandise packages. One being your Akubra
Hat and the other being your shirts and other
merchandise.. If you have not received your hat or
shirts yet, please email

merch@wsj2023.scouts.com.au

with the Subject

Line: Missing Hat or Missing Shirts

If you have any issues with your merchandise, for
example, the sizes are incorrect, the wrong number
of items were delivered, etc, please email

merch@wsj2023.scouts.com.au

with the Subject

Line: Merchandise Issue.

Your Travel Bag, Backpack, Drink Bottle will be
handed out at your O-Day.

Akubra Hats

Merchandise from Red Oak

(Shirts, Badges, Optional Merchandise)

If you find your shirts or bucket hat doesn’t fit then
the best option for you is to bring them with you to
your O-Day where the Contingent has a small
number of spares they may be able to swap with
you or you may be able to swap with others in the
room with the same issue.

WSJ2023 - Australian Contingent

Newsletter 4

Page 9 of 17

Health and Welfare Information

Personal First Aid Kit

We will be managing first aid within the lines, so
please make sure you bring along a small personal
first aid kit to look after your own minor bumps and
scrapes. Things to consider for your kit are:

●

Throat lozenges

●

Blister care

●

Band aids

●

Small bandage

●

Gauze and saline to wash cuts

●

Antiseptic (Salon Type Cream)

Also consider a small supply of panadol/nurofen,
antihistamines, foot creams and travel sickness
tablets for personal use. The contingent is not able
to supply these for you in Korea - if you need it,
please bring it!

Anything beyond basic first aid will be escalated to
a local medical practice near to our
accommodation. The WSJ2023 site has
comprehensive medical facilities available 24/7 for
the duration of the Jamboree.

Medications

Over The Counter Medications

(eg paracetamol/nurofen/anti-histamines etc)

You are obligated to have:

●

Medication in original box/packaging

Prescription Medication

(eg blood pressure/high cholesterol/blood thinners/EpiPens etc)

You are obligated to have:

●

Letter from GP/Treating Specialist detailing
dose, route, indication (typically a diagnosis)

●

Medication in original box/packaging

Medication Visa Medication

(eg,strong pain killers and psychoactive medication)

You are obligated to have:

●

Letter from GP/Treating Specialist detailing
dose, route, indication (typically a diagnosis)

●

Prescription (where possible, we understand
some pharmacies keep these and you have no
access to them)

●

Medication in original box/packaging

●

The number of days of medication you are away
for, plus 5 extra days worth, for delayed flights
etc.

NO MORE or you will be turned away at

customs

We are clarifying this information at the next
Heads of Contingent Meeting, but that is the
current law

If you are travelling on pre/post the jamboree,
i.e., independent travel, you are permitted to
carry more, you just need to have a copy of
your itinerary/plane tickets etc.

●

We will be in contact in late May/June to assist
you in applying for medication visa

General Information

●

It is recommended to carry all medications in
carry-on, with letters etc

●

Never share medications with others, even if
they have the same symptoms

●

WSJ2023 is not a time to take a holiday from
your medication.

There will be many

physical/mental challenges that require focus
and attention. We need you to be functioning at
your best to ensure we all have a great time.

WSJ2023 - Australian Contingent

Newsletter 4

Page 10 of 17

EpiPens

All participants with anaphylaxis need to pack two
EpiPens for the trip (with sticker and letter as
above), as well another script for replacements if
required. Please ensure you have an EpiPen with
you at all times while we are away. Insulated
EpiPen cases can be purchased online, which will
help protect the epipens in the anticipated hot
Jamboree conditions.

Privacy/Showering

At no stage during the Jamboree should you be in a
position that you feel uncomfortable, if you do not
feel comfortable showering in the provided
showers there will be the opportunity to shower in
the limited number of single showers rooms that
are provided for cultures where nudity is taboo,
usually for religious reasons.

If you would like to discuss this please email
Stephen and Lloyd,
privacy@wsj2023.scouts.com.au, for Two Deep
Leadership reasons this is a shared email address.
Any discussions you may have will always have
both Stephen and Lloyd (or Matt (Welfare
Director)). We also encourage you to have your
parent(s) on the call as well.

Update Your Medical Details

We rely heavily on the details you put into the
online registration system (OLEMS) in order to
keep you well. Please keep updating the system
with any changes to dietary or medical conditions.
For complex medical/dietary discussions, please
contact the Contingent Welfare Director - Matt
directly on 0431 164 482.

If you have a significant medical condition including
behavioural, anaphylaxis or severe allergies, please
upload a management plan so we all clearly know
what we can do to help you in case of an
emergency.

What else should I bring?

In addition to the Gear List on pages 14-15 of
Newsletter 3B, don’t forget the following items.

It will be very hot, humid and sunny in South Korea;
bring your sunglasses, insect repellent, SPF 50+
water resistant sunscreen/lip protection and
sunsmart swimwear.

You’ll receive a water bottle at O-Day but a
hydration pack/bladder may come in handy too if
you have one. Our Contingent Backpack has been
designed to hold a hydration pack/bladder, so you
wish to bring one to put in your backpack you can,
but please note, this must be emptied before you
go through security.

Know the local laws…….

Shared electric scooters are available in South
Korea, however,

riding of scooters is banned for

Australian Contingent Members

. IST members

will not have the opportunity to ride them as you
are required to go directly to the Jamboree site.
Youth Members are not able to obtain an
International Drivers Licence, and Korean law
requires riders to have a driver’s license.

https://www.smartraveller.gov.au/destinations/asia
/south-korea-republic-korea

WSJ2023 - Australian Contingent

Newsletter 4

Page 11 of 17

How tough will it really be at WSJ2023?

The Jamboree site is huge - much bigger than any
Jamboree site you would have been to already.
There are multiple base camps, each base camp is
bigger than Australian Jamboree. Each base camp
has multiple sub camps which can be some
distance away from many of the activities you are
going to want to do and walking along tracks with
over 50,000 other warm and friendly people is the
only way to get there. We’ll share some photos
and stats with you at the O’Days.

Hopefully you’ve already started with some sort of
fitness regime but if you haven’t, it’s not too late.
Grab a phone app or a fitness watch and start
building up your steps. Think about using stairs
and looking for hills instead of avoiding them. If

you start now and build up you’ll be ready for the
big days and large site in South Korea where you
may walk 20,000 steps a day or more to get to and
from an awesome activity.

Everyone has long flights with some with multiple
legs and stopovers so expect to be tired when you
get to South Korea. Try to get some sleep on the
plane and make sure you are tolerant and look
after each other. Consider bringing cards, games or
books to help you cope with layovers too. From the
pre-jamboree experience on, make sure you pace
yourself so you can enjoy the experience right up
to the last day. This means getting adequate sleep
and some down time. WSJ is a marathon, not a
sprint

WSJ2023 - Australian Contingent

Newsletter 4

Page 12 of 17

Orientation Days and Future Newsletters

Orientation Days (O-Days)

For the last time, (hopefully), we need to stress how important it is that you make sure you are attending the
Orientation day for your area.

The O-Day will run for about 2 hours. Please wear your

full Scout Uniform

, including International scarf, to

your O-Day (no hat is required).

Reminder - make sure the date is in your calendar so you don’t miss out!

It is mandatory you attend

Due to how many attendees we have at each O-Day you can only bring

one parent

with you to the day. We

understand you may want to bring the whole family but we cannot fit you in so please help us by respecting
this

one parent

rule.

Make sure you are on time to your O-Day as the session will start promptly at the

displayed time. We recommend you arrive at least 30 minutes prior to your time listed

below to find parking and take your seat.

City

Day

Time

Date

Locations

Perth

Saturday

10am

6 May 2023

Scouts WA HQ

Adelaide

Sunday

10am

7 May 2023

Scouts SA Centre for Adventurous Activities,
Anderson Avenue, Glenelg North

Canberra

Saturday - AM
Saturday - PM

10am
2pm

13 May 2023

Birralee Scout Hall

Sydney

Sunday – AM
Sunday – PM

10am
2pm

14 May 2023

UNSW Sydney

Central Lecture Block 7

Brisbane

Saturday

11am

20 May 2023

Calamvale Community College

Cairns

Sunday

9am

21 May 2023

Kay Group, 48-52 Graham Street, Edmonton

Hobart

Saturday

9am

27 May 2023

Lindisfarne Scout Hall 3 Ford Parade,
Lindisfarne

Melbourne

Sunday - AM
Sunday - PM

10am
2pm

28 May 2023

Kingswood College, 355 Station St, Box Hill

Online

Monday

8pm AEST

29 May 2023

N/A

*All times are in local time unless otherwise stated.

The Final Newsletter

Our final Newsletter will be published in June 2023. All our newsletters contain vital information about the
event. Please read and re-read the newsletters in the months leading up to the event, please

DO NOT ignore

them or decide to read them in July because it will be too late to organise yourself!!!

All newsletters will be distributed by email and will appear on Workplace and our website. Please ensure your
email address is up to date in OLEMS so you receive these important updates.

WSJ2023 - Australian Contingent

Newsletter 4

Page 13 of 17

Uniform

When travelling to and from the Jamboree you are
required to wear your Scout Uniform.

●

Australian Scout Shirt (for your relevant
section) - including Australian Contingent
WSJ2023 Name Bar, (which is to be worn
on your pocket opening - and will be
issued at Your O-Day) and the Contingent
Badge which needs to be sewn on the
right hand side of your shirt under your
Milestone Badges (if you are a Youth
Member) - please remove all other event badges on the right hand side.

●

Beige or Stone Coloured Pants or Skirt in line with the Scouts Australia National Uniform Policy.

●

Scout Belt

●

Black/Brown Boots or Shoes

●

Australian Scarf tied with Friendship Knot

●

Akubra Hat

Every Youth Member should only have

current

Award Scheme Badges

on their Uniform, old

program badges are not to be worn - unless you
are in the Rover Scout section and you have
completed your Peak Award.

You are representing Scouts Australia, so ensure
you leave the public with a good impression. As
you may be travelling up to 16 hours we suggest
that for the longer flights you may wish to change
into track pants and a t-shirt and then back into
your uniform before you get off the plane.

WSJ2023 - Australian Contingent

Newsletter 4

Page 14 of 17

Your Time in Seoul

So once you arrive and settle into your accommodation in Seoul you’ve got 2 full days to explore the capital of
South Korea. So what do you do?

If you’re on Workplace chat, you can talk to our chatbot Milo! Milo is a chatbot designed to help you
throughout the Jamboree. If you’re curious as to the endless opportunities in the city, you can ask Milo for a
map, with pins dropped on where to go. We will release more information on Milo later and he will be ready to
talk with you soon.

We also wanted to give you the top 3 things to do in Seoul, which is included in your 48 hour pass!
(All locations with the pass can be found

here

Gyeongbokgung Palace

If you’ve never been to South Korea, we can’t recommend this place enough!

Built in 1395, Gyeongbokgung Palace is commonly referred to as the Northern Palace because its location is
furthest north when compared to the neighboring palaces of Changdeokgung (Eastern Palace) and
Gyeonghuigung (Western Palace). Gyeongbokgung Palace is arguably the most beautiful, and remains the
largest of all five palaces.

Open from 9am with free admission from your pass, here you can take a tour of the palace. For more info visit

http://www.royalpalace.go.kr:8080/html/eng_gbg/main/main.jsp

WSJ2023 - Australian Contingent

Newsletter 4

Page 15 of 17

Lotte World Adventure

Lotte World contains the indoor Lotte World
Adventure theme park, the outdoor Magic
Island theme park, as well as an ice skating
rink, shopping mall, and a Korean folk
museum. This complex has something for
everyone and draws large crowds over the
weekends. Go on rides such as the bungee
drop, Gyro swing, Atlantis, Comet Express,
and Flume ride. At night, the park comes
alive with an exciting multimedia night
parade designed by the Cirque du Soleil
team.

Available from 10am.

Please note if you are on the Post Tour, you will be going to Lotte World as part of the Post Tour, so you may
choose to explore other things in Seoul.
For more info visit -

https://adventure.lotteworld.com/eng/main/index.do

Air and Space Museum (City)

'Nature Labs' is a content creative group that
oversees planning, composition, production, sales,
marketing, and operation of cultural contents.

The labs carry out domestic and international
exhibition projects using various contents, and
operate 'Café Naturelabs' that incorporates media art
and 'Photobox', an unmanned studio.

Open daily from 10am.
For more info visit -

https://naturelabs.co.kr/

WSJ2023 - Australian Contingent

Newsletter 4

Page 16 of 17

IST Update - A Message from Marlene

Job Preferences

With the release of the Job Preference guide, the Jamboree is feeling much closer. The IST Job Catalogue was
made live on OLEMS on 13th February. With a total of 128 members of our IST Team we only have 22
members who have not uploaded requests. This is a fantastic effort and shows how dedicated you all are. If
you have not yet been able to get this finalised, please do so by

10th April

, at the latest. Every effort is being

made to finalise this process while at the same time recognising there may be a few who arrive at the
Jamboree site not knowing their IST role.

We also recognise there may be some IST assignments that prove unsatisfactory and we will endeavour to
ensure these assignment challenges are
addressed (no promises).

I will be accessible as much as possible
once the Jamboree is underway. Each day I
will have scheduled times where you will be
able to meet with me at World Jamboree
Australian Contingent Headquarters to
discuss the successes and challenges of
your experiences.

Support Network

Are you travelling with the Contingent or
travelling independently and arriving early? There have been some requests for some Independent IST
members to possibly catch up in Korea prior to the event. While we are unable to give out contact details,
keep an eye on the IST Workplace for opportunities to meet some of your team beforehand.

With O-Days fast approaching, this will be another great opportunity to strike up some friendships prior to
the great event. The earlier you strike up friendships prior to arriving in Korea, the more supported you will
feel and will be while we are all there.

Remember the Contingent Welfare Team is t

her

e for you as well.

Personal Care

I trust you are getting your fitness in check, as some of your roles can be quite demanding, and depending on
your individual role there could be significant walking and/or exertion involved. Check (and recheck) you have
everything required for a safe and enjoyable World Jamboree experience. I look forward to meeting you all
soon.

WSJ2023 - Australian Contingent

Newsletter 4

Page 17 of 17

How to Access Workplace

Don’t miss out on hearing about exciting updates (e.g. which Jamboree Unit you
are in) because you haven’t set up your account.

Every Contingent Member and your Parent/Carer (if you are a Youth Member) now have access to Workplace.
You can login today by heading to scoutsaustralia.workplace.com and using the details below.

The initial password for both the Contingent Member and Parent/Carer Account is in the format of your
Branch as selected in your Application, a dot . and your Scout Membership Number (not your WSJ ID
number). For example

NSW.1234345

- you will be asked to change this on

your first login.

Please note your Initial Password is Case Sensitive. For example, if you are
from Victoria or Queensland, the initial part of your password will be Vic or Qld
respectively.

We have received a lot of queries about people getting an error saying

app_not_configured_for_user

this may be the case if you already have another

Google Account. Please go to google.com and click on your profile image/initial
at the top right and click add another account. This is where you can enter your
WSJ2023 Username and you will then be logged in.

Please then go back to scoutsaustralia.workplace.com and enter the Username again and you will be able to
choose your WSJ2023 account, which will then put you into Workplace. If you are getting the same error on
your mobile phone, please go to the browser and follow the same instructions.

If you have any questions, or issues with setting up your account, please email us at
workplace@wsj2023.scouts.com.au

WSJ2023 - Australian Contingent

Newsletter 5

Page 1 of 15

For YOUR Immediate Action!

We know you're all busy, so we've created your very own

TO DO

list to make sure you have everything ticked

off. Print it out and stick it on the fridge or in a place where you can see it easily.

Tick Once

Complete

Print out this newsletter and show it to your family

Don’t miss the little details. Re-read all the other newsletters now!

Check your Flights and Airport Check In Time

Flights have now been uploaded onto the Travel Details page.
Check your flights now to ensure your departure and arrival points in Australia and what
time your flight leaves. Check the Transport Update on page

to see when you MUST

arrive, this is probably much earlier than you think!

Label ALL your gear

Make sure everything you take with you has been labelled (see page

for details)

This way it will find its way back to you, when you can’t find it!!

Log into your Workplace Account

Youth Members should log into their account and Parents/Carers should log into their own
account. Details on how to do this are on page

OLEMS Updates

Check all your Dietary Requirements are correct and up to date
Check all your Medical and Medication details are correct and up to date
If you change either of the above in OLEMS please email

matt.ferris@wsj2023.scouts.com.au

IMMEDIATELY

WSJ2023 - Australian Contingent
Newsletter 5

Page 2 of 15

Contingent Leader’s Update

G’day Everyone

The amazing journey is nearly here, in only 18 days
the first plane leaves for our adventure of a lifetime
in Korea.

Over the past two months I have met each and
every one of you either at a face-to-face O-Day or
at the Online O-Day, this has been amazing – in
four weekends we visited eight different cities and
I flew over fifteen flights. It was an amazing time to
see everyone's excited, smiling faces at the O-
Days.

Please take time to review the O-day slides and to
complete the Final Acceptance page in OLEMS –
you MUST have this completed before you depart.

By now you should have all your Contingent
Merchandise ready to go. I suggest that you try a
practice pack (or two) of your bag, don’t forget to
clearly label all your items. Now is the time to get a
friend to tie a friendship knot in your International
Scarf, check out the fantastic video that Scott
Romanis (from our Dream Patrol) has put together.

From previous experience, Australian merchandise
is very popular at a World Jamboree, so ensure
that you have lots of swap and giveaway items –
they will be in high demand, especially the clip-on
Koalas.

It is appropriate that as we depart for Korea that I
remind each and everyone of you about Two Deep
Leadership, this is especially important as we are
relying on digital communications more and more.
In all our interactions and communications can we
please ensure that there are always at least two
adults present. For our Youth members please

think before you
send off the
message to a
Leader – add
another Leader
into the chat;
and for all the
Leaders/Rovers
make sure that
you never send a
message to a single Youth member.

As this is the last Newsletter before our departure,
there are several important reminders to assist
with your final preparation. It’s also packed with
information on emergency contact details,
spending money and travel cards,

and

reminders

on travel details. Please also refresh yourself with
the all previous newsletters to ensure you’re
prepared for this adventure.

I would like to take this opportunity to thank my
whole team that has worked tirelessly for the past
3 ½ years to ensure that you have a safe and
enjoyable journey, without them none of us would
be about to depart on this adventure of a lifetime –
BRAVOOO

Overall I encourage you to try something new each
day, eat different foods, meet new people, swap
lots of stuff and make friends but above all have

FUN

I look forward to seeing you all in Seoul!

Yours in Scouting
Stephen Smart

WSJ2023 - Australian Contingent

Newsletter 5

Page 3 of 15

Contingent Contact Numbers

We now have established our Contingent Hotline Number.

Contingent Hotline

+61 2 9545 6703

If you are dialling from Australia please just dial (02) 9545 6703.

Please listen to the options to get routed to the right member of the Contingent Management Team.

It will not be possible to speak directly with Contingent Members during the Jamboree. Participants
scheduled for full day activities may not be contactable by the Contingent for several hours. The Contingent
Management Team will do their best to pass any urgent messages to the Contingent Member concerned as
soon as possible.

Contact from home to the Contingent Hotline should only be done in urgent situations.

Naming Your Stuff

If your belongings are labelled as suggested below, there’s a good
chance they will find their way back to you. This cannot be
guaranteed but it will definitely help.

Make sure you label everything with your Name, Contingent and
your Unit Number.
Initial.Surname_AUS_Unit Number (XX)-Patrol Number (X). For example, if your
name is Milo Koala and you are in Unit 21 and Patrol 1, you would label everything with:

M.Koala_AUS_21-1

If you are a member of the IST or CMT, replace the Unit/Patrol number with IST or CMT:

M.Koala_AUS_IST

Please ensure you label everything you bring, especially if you want it back… For example: hat, sleeping bag,
bags, clothes, crockery and cutlery, personal items, shoes, towels… the list goes on and on….

The Gear List can be found on page 14 of Newsletter 3b - please refer to this when packing.
You may wish to consider also packing a dry bag (for use in the showers), power adaptor plug for Korea (

The

Type C plug (also called the Europlug)

has two round pins.

The pins are 4 to 4.8 mm wide with centres that

are spaced 19 mm apart

WSJ2023 - Australian Contingent

Newsletter 5

Page 4 of 15

Communication

As a reminder the Contingent will be using Workplace for the CMT to push messages and communications
out to the Contingent. Workplace will also be used by your Patrol & Unit Leaders to communicate with you
while we are on the ground. Make sure you have the Workplace App and Workplace Chat App installed on
your device. Now is the time to practice.

For those back home, don’t forget we will have 2 main sources of communication back down under.

Facebook

Instagram

fb.me/wsjaucontingent

@wsjaucontingent

Make sure you keep your eyes posted here as we will be sharing pics and updates as we go.

Uniform

When travelling to and from the Jamboree you are required to wear your Scout
Uniform;
•

Australian Scout Shirt (for your relevant section) - including Australian
Contingent WSJ2023 Name Bar, (which is to be worn on your pocket
opening or scarf) and the Contingent Badge (sewn on the right hand side of
your shirt) - please remove all other event badges

•

Beige or Stone Coloured Pants or Skirt in line with the Scouts Australia
National Uniform Policy

•

Scout Belt

•

Suitable Shoes for Uniform

•

Australian Scarf with Friendship Knot

•

Akubra Hat

NOTE: You will also be required to wear Scout Uniform during the opening
ceremony.

You are representing Scouts Australia, so ensure you leave the public with a good impression. As you may be
travelling up to 24+ hours we suggest for the longer flights you may wish to change into comfortable long
pants (tracksuit pants) and a t-shirt and then back into your uniform before landing. Please ensure you FOLD
your uniform neatly and store it in the overhead lockers.

Hint: Carry a small roll-on deodorant in your hand luggage as you will not be able to shower for over 24
hours! (But remember you may need to pull it out to show airport security)

WSJ2023 - Australian Contingent

Newsletter 5

Page 5 of 15

Summary Itinerary

July 25

The Advance Party Depart!!! - Seven members of your CMT depart to get things ready
for your arrival into Seoul

July 27

The Food House Team depart - this is the first of the larger groups to depart, 40+ IST
start the long journey to ensure your meat pies and fairy bread are ready at the
Australian Food House

July 28

Things are starting to get serious - The first of our participants start their long journey to
Seoul, 10 Youth from Rockhampton board the first of their FOUR flights to get to Seoul.
Later in the day more people depart out of Sydney and Melbourne for Korea.

July 29

476 members of our Contingent leave Australia.

July 30

The last of the Contingent arrives in Seoul and we all start exploring Seoul

July 31

Exploring Seoul
- N Seoul Tower Contingent Gathering
- Hongdai Experience
** Read more about these two Contingent Activities later in the Newsletter

August 1

Contingent heads to Jamboree Site
- A four hour bus journey, departing 1000
- Setup Camp site

August 2 -

August 11

JAMBOREE

- Lots of New Faces

- Lots to See and Do

- Lots of Friends to meet

- Lots of FUN

August 12

Bus trip from Jamboree to Airport or Post Tour

August 13

Main Contingent arrives home

(Non-Post Tour)

August 12 -

August 14

Post Tour
- Jeonju and surrounds
- Rafting, Zip-lining, Bike Riding and Cultural Activities

August 15

Post Tour
- Lotte World

August 16

Post Tour Departs Korea

August 17

Post Tour Arrives Home

Print Two Copies of this Page

Leave one copy for the folks who have to stay at home (so they can see what we are doing) and keep

the other copy with your passport for completing security questions upon arrival in Korea.

WSJ2023 - Australian Contingent

Newsletter 5

Page 6 of 15

Transport Update

All flights are now paid for and ticketed! This is your last chance to review your itinerary in OLEMS and let us
know if you believe there is a mistake or you don’t understand something. It will be too late to make any
changes on the day of departure. We recommend you take a printed or digital copy of this with you while
also leaving a copy with your family so they know your travel movements

Flight Leaders have been appointed for all of our flights. On the large flights there will be deputies to help
them. At each point of the journey they’ll be checking to make sure they have everyone, advising what time to
meet back, helping navigate airports, etc.

Check in Times

It is

extremely important

you check your flight

times on OLEMS the day before your flight! Since
booking our flights there have been multiple
changes in departure times, some of them
significant. If you are relying on the original flight
times you will miss your flight.

If your first mode of transport is a bus

you are

required to check in with your bus/flight leader

minutes prior

to the departure time listed on your

itinerary at the Jolimont Tourist Centre,
Northbourne Ave, Civic, ACT. For the 2am
departure on the 29th July please note the Centre
will not be open please proceed to the back of the
centre (via Morre St) where the buses pull in.

If your first flight is domestic

you are required to

check in with your flight leader

2 hours prior

to the

departure time listed on your itinerary.

If your first flight is international

, you are required

to check in with your flight leader

3.5 hours prior

to the departure time listed on your itinerary.

On the day of departure your Flight Leader will be
near the check-in area of the relevant airline to
assist you with a smooth check-in process. Please
do not line up to check in with the airline until
directed by your flight leader. Remember some
cities have separate international and domestic
airports so make sure you go to the right one. You
will not receive your e-ticket before leaving. All you
will need to check in at the airport is your passport.

A very small number of people won't have a flight
leader on their first leg due to small numbers of
participants from your location. You will be
contacted by email shortly to discuss travel
arrangements in more detail. All youth members
traveling without a flight leader will be met by an
adult on arrival.

WSJ2023 - Australian Contingent
Newsletter 5

Page 7 of 15

Missed Planes and Transport Issues

If you are late for your bus or plane

they will not

wait for you.

This will be a huge inconvenience for

us and at a huge cost to you!

If you do miss your flight or have any other major
issues, contact the Transport Hotline on

+61 2

9545 6703

Option 2

, (if you are dialling from

within Australia, please just dial 02 9545 6703 to
assist you to resolve the matter as best we can.
Note, alternative flights will be at your cost and it
may be very difficult to reunite you with the
Contingent!

The Transport Hotline (

+61 2 9545 6703

and

select

Option 2)

will operate 24/7 during the travel

periods only, please listen to the options for the

Meals in Transit

We have identified all the Contingent members
who will be in an airport during a meal period and
may require additional food to what the airlines will
provide you. In order to provide maximum flexibility
for individual tastes and dietary requirements we
have decided to provide this in the form of a direct
deposit (refund) direct to your bank account at the
end of the Jamboree.

Arriving into Australia

Upon return to Australia, all youth members
arriving into International terminals are to be met
by parents/guardians in the

arrivals hall

(ie just

after clearing Customs). All youth members
arriving into domestic terminals are to be met
parents/guardians

at the gate.

team. This is mostly for use by the designated
Flight Leaders so we can track large groups of
people. As an individual, please only use this
number if you have a unique travel problem (eg you
will miss your flight). Please text this number as we
are trying to keep the line clear. If we need to talk
to you we’ll call back. For now, the best contact
remains via email.

Please ensure you stay alert whilst in transit and
do not get separated from your flight group. At
times, flight groups will join up for larger flights,
and then split up for smaller flights. It will be easy
to end up in the wrong place if you’re just following
the person in front of you instead of following
instructions.

We will be adding an extra page to OLEMS which
will show the amount of the funds we are
refunding to your youth member and you will have
to enter your bank account details to receive this.
We will send out an email to all Contingent
members when this page is available.

Please

ensure your youth member is aware the
Contingent will not be providing meals for them
while in transit

between Australia and Seoul

and

they need to have money available to purchase
food.

Remember certain things can’t be brought back
into Australia, and heavy penalties apply for
undeclared prohibited items. Please ensure your
youth members are aware of this and understand
they may be searched by Australia Border Force on
arrival so it’s very important they are honest on
their customs declaration forms.

WSJ2023 - Australian Contingent

Newsletter 5

Page 8 of 15

SmartTraveller

SmartTraveller is a website published by the
Australian Government. It is a very important site
for travellers as it has information about every
country that an Australian can visit and even ones
we cannot visit. Current SmartTraveller lists South
Korea as a “Green - Exercise normal safety
precautions”. It is recommended you visit the site,

https://www.smartraveller.gov.au/

and read all the

information that has been published regarding
travel in South Korea.

Whilst it is not mandatory it is a good idea to
subscribe to receive travel advice, this way if
anything changes you will be emailed.

Independent Traveller Information

The following information is to re-confirm meeting and departure timings from the contingent

Meeting the Contingent in Seoul

Independent Adults & Youth Members

Date:    Saturday 29th July
Time:   11:30am
Place:   Incheon Airport (ICN), Terminal 1 Arrivals Hall Letter “A”

Departing the Contingent

Independent Adults - IST ONLY

Date:    Sunday 13th August
Time:   6.00pm
Place:   Incheon Airport (ICN), Terminal 1 Departures.
** NB: There is no physical handover, you need to collect your passport
Australian HQ on 11 August 2023,

PRIOR

to the Closing Ceremony **

Independent Youth Members

Date: Saturday 12th August
Time: 6pm

Place: Incheon Airport (ICN), Terminal 1 Departures,

near the QANTAS Check-In Counters

WSJ2023 - Australian Contingent

Newsletter 5

Page 9 of 15

IST Update

You know we are getting close to the date now O-
Days are done and all of the jobs have been
allocated. The excitement builds more and more as
our departure date draws near.

We have an amazing IST team who will be
assisting the success of the Jamboree doing a vast
range of important jobs across the Jamboree site.

If you do not know what your IST job is yet, please
check your email dated 16th June, or check in your
OLEMS.

We are aware that some of the job names are
vague, and we have as much information as you do
in this space…. by checking the IST catalogue.
However, we do understand the Team Managers
will be reaching out to you all, hopefully with an
invitation to an on-line meeting -  they will be able
to give you further information at that time.

I understand not everyone will have gotten their
first choice, and I further understand some did not
get any of the submitted choices. Please have your
meeting with your Team Manager and discuss job
options within their portfolio.  If for any reason you
are unable to do any role within the team, please
let me know, and we will try to address this,
however as Stephen advised in his email, it would
need to be a compelling reason. With over 7,000
IST members on site, it is a massive undertaking to
swap roles around.

Please read and reread all of the Newsletters to
ensure you are as up to date as you possibly can
be.

Complete your Safe from Harm online training
before the event, so you do not have to waste time
doing it once you are there.

I hope to be able to catch up with you all around
the Jamboree site, but remember you are always
welcome at the Australian Contingent
Headquarters, whether you need something or
some support, or just want to pop in for a chat and
a chill. We would love for you to share your
Jamboree stories with us.

Make the most of your Jamboree time -

●

Schedule your days off with your IST
Activity Team, and use that time to get out
and have some fun with friends.

●

Make sure you make time to catch up with
your Australian Scouts at their campsite or
around the tracks - like the food house area.

●

Get out there and make new friends or
catch up with old friends from Jamborees
past.

●

Most of all -

HAVE FUN!!!

I am looking forward to catching up with you all in
Korea.

Marlene Haese
Adult Support Manager

WSJ2023 - Australian Contingent

Newsletter 5

Page 10 of 15

Safe From Harm Training (Adults Only)

As outlined at the O-Days and in a subsequent email, all Adults MUST complete their Safe From Harm
Training (SFH) prior to arriving on the Jamboree Site. Failure to do this will result in a delay (of at least 3
hours) to entering the site. It is slightly disappointing that less than 50% of Adults have completed this
training. Please login and do it NOW!

Remember that completed SFH Certificates need to be sent to sfh@wsj2023.scouts.com.au and you must
have a paper copy on you when you arrive at the Jamboree site.

Australian Food House

The Australian Food House is an amazing
opportunity to show the world some of our
amazing food, drinks and culture. We are one of 25
countries in the Food House area serving traditional
and cultural meals for the Scouts and visitors on
site.

We are looking forward to seeing all the Australian
Contingent in the Food House area throughout the
event. Come and see us for a little taste from home
or better still, bring a new friend to experience our
Meat Pies, Vegemite, Fairy Bread and more..

The Food House Team is getting ready for a busy
event. With Health Checks and Food Safety
Training requirements before the opening
ceremony. We are expecting to serve around 1200
meals each day.

Food House will be open for Lunch and Dinner from
10:00am to 10:00pm, 2-11 August (except Cultural
Day, 6 August).

WSJ2023 - Australian Contingent

Newsletter 5

Page 11 of 15

Seoul Experience

Contingent Briefing - N Seoul Tower

We have allocated all the units to Hotels in Seoul. The table below lists your home for the pre-Jamboree
Experience!

Unit

Number

Hotel

Address

Unit 01

Benikea Premier Hotel, Bernoui Seoul

229 Gyeongin-ro, Guro-gu, Seoul (Oryu-dong)

Unit 02

Hotel Skypark Dongdaemun 1

335 Dongho-ro, Jung-gu, Seoul (Ojang-dong)

Unit 03

Hotel Skypark Dongdaemun 1

335 Dongho-ro, Jung-gu, Seoul (Ojang-dong)

Unit 04

Hotel Skypark Dongdaemun 1

335 Dongho-ro, Jung-gu, Seoul (Ojang-dong)

Unit 05

Benikea Premier Hotel, Bernoui Seoul

229 Gyeongin-ro, Guro-gu, Seoul (Oryu-dong)

Unit 06

Toyoko Inn, Seoul Yeongdeungpo

293 Singil-ro, Yeongdeungpo-gu, Seoul

(Yeongdeungpodong 1 ga)

Unit 07 Hotel Skypark Kingstown Dongdaemun 20 Jangchungdan-ro 13 gil, Jung-gu, Seoul (Euljiro 6 ga)

Unit 08

Benikea Premier Hotel, Bernoui Seoul

229 Gyeongin-ro, Guro-gu, Seoul (Oryu-dong)

Unit 09

Toyoko Inn, Seoul Yeongdeungpo

293 Singil-ro, Yeongdeungpo-gu, Seoul

(Yeongdeungpodong 1 ga)

Unit 10

Benikea Premier Hotel, Bernoui Seoul

229 Gyeongin-ro, Guro-gu, Seoul (Oryu-dong)

Unit 11 Hotel Skypark Kingstown Dongdaemun 20 Jangchungdan-ro 13 gil, Jung-gu, Seoul (Euljiro 6 ga)

Unit 12

Benikea Premier Hotel, Bernoui Seoul

229 Gyeongin-ro, Guro-gu, Seoul (Oryu-dong)

Unit 13

Benikea Premier Hotel, Bernoui Seoul

229 Gyeongin-ro, Guro-gu, Seoul (Oryu-dong)

Unit 14

Benikea Premier Hotel, Bernoui Seoul

229 Gyeongin-ro, Guro-gu, Seoul (Oryu-dong)

Unit 15 Hotel Skypark Kingstown Dongdaemun 20 Jangchungdan-ro 13 gil, Jung-gu, Seoul (Euljiro 6 ga)

Unit 16

Benikea Premier Hotel, Bernoui Seoul

229 Gyeongin-ro, Guro-gu, Seoul (Oryu-dong)

Unit 17

Benikea Premier Hotel, Bernoui Seoul

229 Gyeongin-ro, Guro-gu, Seoul (Oryu-dong)

Unit 18 Best Western Premier Gangnam Hotel 139 Bongeunsa-ro, Gangnam-gu, Seoul (Nonhyeon-dong)

Unit 19

Benikea Premier Hotel Bernoui Seoul

229 Gyeongin-ro, Guro-gu, Seoul (Oryu-dong)

Unit 20

Benikea Premier Hotel Bernoui Seoul

229 Gyeongin-ro, Guro-gu, Seoul (Oryu-dong)

WSJ2023 - Australian Contingent

Newsletter 5

Page 12 of 15

Your Time in Seoul

You’ve got 2 full days to explore the capital of South Korea as a Patrol, please review Newsletter #4 for
information about the 48 hour Discover Seoul pass and things to do in Seoul. Having said this there are two
compulsory activities you and your Patrol need to attend. The first is a quick Briefing/Welcome and the
second is the opportunity to visit the nightlife centre of Seoul!

Contingent Briefing - N Seoul Tower

On July 31st, we’re asking the entire contingent (excluding IST) to please go to N Seoul Tower by 1pm for a
Contingent meet up. We’ll have a briefing as a Contingent and welcome you all to the country. This will be a
great opportunity to find all your friends from around Australia and say hello, take some photos (including the
Contingent Photo) and chat before dispersing back into Seoul.

Seoul Hongdae Experience

Seoul is HUGE! There is SO much to do and we know you’re going to have an amazing experience. We
wanted to give you the opportunity to make the most of the city, so we’ve decided to set the

curfew on a

regular night at no later than 9:00pm

. This is the time that you will need to be back at your hotel, not the

time that you need to be in bed!

HOWEVER, for July 31st, we’re asking everyone to go to Hongdae from 6pm. You’re welcome to leave after
7pm, however the curfew for this night will be at 10pm. This way you can enjoy the best part of Seoul’s
nightlife and can experience some of the awesome food in the area. Closer to the event, we will release a map
outlining the area you can be in during the night.

If you and your patrol do not wish to stay out late on any night, that’s OK! You’re more than welcome to head
back to your hotels whenever you see fit. Just make sure to check-in with your hotel manager.

Public Safety Alert Messages

Korea will widely send out public safety alerts sometimes. These are to alert the public of safety issues (eg
pollution or natural disasters) or of missing people (such as below). As they all come in Korean, we found the
best way to translate them was to scan someone else’s phone with Google translate or similar. They can also
be turned off via your phone’s settings.

WSJ2023 - Australian Contingent

Newsletter 5

Page 13 of 15

Health and Welfare Information

In May we provided updated dietary, allergy and medication information to all caterers, airlines etc. It’s still
really important you keep this information up to date in OLEMS. If you do make changes please email Matt
Ferris at

matt.ferris@wsj2023.scouts.com.au

to let us know as we need to pass the information on to all the

caterers etc.

A final reminder to ensure you pack your medication and enough of it for the duration of the trip! Make sure
you’ve got some in your day pack for easy access. If you’re an epi-pen carrier, please ensure you bring it with
you on the aircraft.

Fatigue Management

A World Jamboree is an intense experience – 3+
weeks of fun, excitement and challenges. Many of
our team will be more active than normal. Add to
this mix a changed sleep pattern (ok, most likely
less sleep!) and you’ve got a recipe for significant
fatigue risks.

This note isn’t about pretending we can avoid
fatigue, rather it’s to help our adults recognise the
signs and propose some strategies for dealing with
it. Fatigue isn’t just an ‘adult’ problem of course,
whilst this document isn’t written for our youth
members to read, it’s intended to assist the adults
(supervising them in campsites, assisting them
with activities, etc.) to assist our youth in managing
their own fatigue too.

What is Fatigue?

Fatigue is physical and/or mental exhaustion that
can be triggered by stress, medication, overwork,
or mental or physical illness. Symptoms of fatigue
vary but may include blurred vision, nausea,
difficulty keeping eyes open, head nodding, drowsy
feeling, irritability, micro sleeps and still feeling
tired after sleep. You probably recognise at least
some of these symptoms!

The effects of fatigue include:

●

slowed reaction time

●

poor coordination

●

poor concentration

●

poor communication

●

irritability

●

high error rates

●

reduced vigilance

●

reduced judgment and decision-making
ability

Hopefully you note that symptoms like reduced
vigilance, poor decision making and irritability
aren’t desirable when looking after a large group of
youth! And once you’re a little bit grumpy, it
doesn’t take much to make you more grumpy - and
it’s a bit of a downwards spiral from there!

Reducing the Risk of Fatigue

The only long-term effective strategy to eliminate
fatigue is sleep. Adults generally require 7 hours of
sleep daily but this varies for each person. Even if
you’re used to running on 5 hours a night, this gets
harder if you’re doing twice as much physical
activity in hot weather! Sleep deprivation has been
likened to the effects of alcohol - being awake for
17 hours is equivalent to having a blood alcohol
level of 0.05

WSJ2023 - Australian Contingent

Newsletter 5

Page 14 of 15

Rest Prior to Jamboree

Jamborees are demanding environments and it
does not help if you start a Jamboree with nothing
left in the battery. Prior to leaving Australia, please
try to gain additional rest. If you’re fatigued when
the setup starts even little setbacks will feel like a
major drama!

During the Pre-Tour

This is of course an exciting time – in a new
country, meeting lots of new people, etc. – but tired
from a long journey… and then the jet lag kicks in!
Make sure you & your youth members get plenty of
rest opportunities (preferably at night to help their
body clock adjust) during this part of the trip.

During the Jamboree

Firstly, and probably most importantly, we need to
share the workload. Each adult should be rostered
off for two days during the Jamboree. Please use
these days off for rest and to allow for additional
sleep in. In Unit lines establish duty rosters so not
all leaders are required to wake up early and stay
up late every night. Try to establish strong &
trusted working relationships, so if your mate is
recognising the signs of fatigue (eg you’re about to
go off the deep end at the Scout who’s lost their ID
tag for the 3rd time), they can pull you aside.
A few other tips:

●

Ensure you take adequate and regular meal
breaks.

●

Take ‘power naps’ when appropriate, for
example during lunch breaks (under a tree),

on the bus (to and from an activity) or while
at dull meetings with the Contingent
Leader.

●

Make use of transport (eg shuttle buses)
and avoid driving after working long hours.

●

If you, or a workmate, are suffering from
fatigue, the best immediate course of action
is to rest and, if possible, sleep. If you find
fatigue is an ongoing issue, please discuss
this with your line supervisor or Contingent
contact to establish specific management
arrangements.

After the Jamboree

There’s some great sleep opportunities on buses
and planes as we move from the site to Incheon/
Post tour, and then home, so take advantage of
this!

It is recommended members are collected from
airports or pick-up locations following WSJ2023
and do not drive home. From personal experience,
even a 30-minute drive at the end of a Jamboree
can really be a struggle!

Independent Travellers

Please don’t plan on being the driver for a long
road trip immediately after the Jamboree.
Driving whilst fatigued increases the risk of having
a micro sleep and losing control of the vehicle. We
strongly recommend staying locally for the first
night and getting a great sleep.

WSJ2023 - Australian Contingent

Newsletter 5

Page 15 of 15

How to Access Workplace

Don’t miss out on hearing about exciting updates (e.g. which Jamboree Unit you
are in) because you haven’t set up your account.

Every Contingent Member and your Parent/Carer (if you are a Youth Member) now have access to Workplace.
You can login today by heading to scoutsaustralia.workplace.com and using the details below.

NSW.1234345

- you will be asked to change this on your first

Please note your Initial Password is Case Sensitive. For example, if you are
from Victoria or Queensland, the initial part of your password will be Vic or Qld
respectively.

We have received a lot of queries about people getting an error saying

app_not_configured_for_user

this may be the case if you already have another

If you have any questions, or issues with setting up your account, please email us at
workplace@wsj2023.scouts.com.au

World Scout Jamboree 2023 Australian Contingent Newsletters 1 to 5

Contingent Contact Numbers

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Newsletter 2

Newsletter 3a

Newsletter 3B

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